What are the responsibilities and job description for the Accounts Payable Specialist position at AMB West Holding Company, LLC?
Roles and Responsibilities
- Gather, seek approval, and assist with coding for all invoices.
- Review the invoice entry to ensure proper coding, remittance information, departmental approval, and due date.
- Enter all payables into the system weekly.
- Scan invoices & keep on a centralized drive.
- Route weekly batch reports to Staff/Seniors for approvals.
- Research and identify corrective actions for problem invoices, including process changes, if necessary.
- Provide management with payables reports and details as requested.
- Set up new vendors & gather W9s for multiple entities.
- Prepare & file annual 1099s for multiple entities.
- Track outstanding checks over 90 days, void and re-issue as needed.
- Respond to associate and vendor inquiries regarding unpaid/paid invoices.
- Assist with PaperSave (or other Payables software) implementation.
- Partner with other Finance and business associates to continuously improve processes and systems.
Qualifications and Education Requirements
- Required
- Minimum of 2 years’ experience in accounts payable.
- Prior experience filing 1099s.
- High competency with a major ERP, Excel, and other Microsoft applications.
- Strong interpersonal and communication skills.
- Ability and willingness to travel between ranches in the Emigrant area.
- Preferred
- Prior experience in the hospitality industry; experience at a 4- or 5-star ranch highly desired
- Experience with Microsoft GP