What are the responsibilities and job description for the Office Manager position at Ambassador Group?
Position: Office Admin/Office Manager
Location: Palo Alto, CA
Ideal Start Date: ASAP
Compensation: $80,000 to $110,000 plus profit sharing bonus
About the Role: As the Office Admin/Office Manager, you'll be managing crucial administrative tasks and supporting key leadership. This role offers a unique blend of office management, HR, and accounting responsibilities, ideal for someone with an interest in the construction industry. You'll have the opportunity to grow your career while contributing to a tight-knit team of professionals.
Daily Life: Your day-to-day will involve managing calendars, tracking insurance certificates, assisting with payroll, preparing contracts, and supporting the controller. You'll also maintain the company website, manage IT equipment, coordinate safety programs, and assist with hiring and onboarding processes. This diverse role requires strong organizational skills and the ability to multitask effectively.
Key Responsibilities:
- Manage company calendar and coordinate events
- Provide administrative and accounting support
- Maintain and update company website
- Manage IT equipment and troubleshoot issues
- Coordinate job site safety programs
- Track and manage insurance certificates for subcontractors
- Assist with hiring and onboarding processes
- Process employee timecards and payroll information
Ideal Candidate:
- Proficient in Microsoft Office, especially Excel and Word
- Experience with construction industry software (e.g., Sage Master Builder, QuickBooks)
- Bilingual Spanish/English preferred
- Strong communication and interpersonal skills
- High attention to detail and problem-solving abilities
- Adaptable and eager to learn new software and processes
- Familiarity with construction processes and terminology
- Ability to manage multiple tasks and priorities effectively
Benefits:
- Covered health insurance (up to $575)
- Vision and dental insurance
- 401(k) Matching Program (100% up to 3%, 50% from 3-5%) after 1 year
- Paid Time Off
- 8 paid holidays
About the Company: They are a well-established construction company with a focus on high-quality homebuilding. Since 1996, they've been delivering exceptional projects on time and within budget, emphasizing open communication and strong relationships with homeowners.
Culture Insights: Their tight-knit team of 24 employees values adaptability and a proactive approach. They focus on teamwork and collaboration, offering opportunities to learn from experienced professionals. Their company culture supports long-term growth, with raises and bonuses increasing with tenure.
How This Benefits You: You'll gain extensive experience in office management, HR, and construction administration while working with a supportive team. The competitive salary, comprehensive benefits, and profit-sharing bonus offer financial stability and growth. You'll have the opportunity to learn from experienced professionals and develop a career in the construction industry.
Apply now to join a team that values craftsmanship, collaboration, and continuous improvement.
For more details, contact:
Recruiter: Jake Bull
Phone: (415) 398-5253
Email: Jake@ambassadorgroup.com
Salary : $80,000 - $110,000
