Administrative Assistant (Mead, NE)

Responsible for the company’s day to day office duties as assigned.

Duties and Responsibilities

• Greet clients/visitors
• Answers multi-line telephone system and take messages and/or contact salesman as needed
• Enter Leads in HubSpot (assisting sales team)
• Mail sales literature with proposals to prospective clients
• Print maps for drivers and attach in Smartsheet
• Daily pick up mail and distribute to personnel
• Prepare job packs for crews – Scan and attach to Smartsheet
• File and scan completed job folders (DM when done)
• Verifies job site locations and maps for crews, Dispatch and then Notifies Dig Safe for contracts 4 days prior to build start date
• Submit sold contracts on to Smartsheet – Hyperlink these to production in the Inventory System
• Process crew information sheet for job packs
• Email or Print crew schedule weekly from Smartsheet
• Email contracts as needed to subs
• Reviews, analyzes and monitors the company’s cellular plan
• Perform other duties as assigned by the supervisor
• Comply with Astro’s policies and procedures

Education and/or Experience

• High School Diploma or GED
• Clerical or general office experience and/or training and customer service experience
• Computer, typing and data entry experience required
• Microsoft Excel & Word Experience required
• Job related experience and/or training, which would produce the required knowledge, skills and abilities

Knowledge, Abilities, and Skills

• Ability to perform tasks accurately, effectively and in a timely manner
• General knowledge of modern office practices and procedures and maintain file systems
• Ability to understand and follow oral and written instructions accurately
• Ability to operate a computer and other general office equipment

Weight & Lift Requirements

• Up to 25 lbs.