What are the responsibilities and job description for the Office Assistant position at Ambassadors For Christ?
Founded in 2006 as a 501c3 nonprofit organization, Ambassadors For Christ, Inc. is committed to providing multi-faceted mentoring and counseling programs to at-risk children and youth, and their families. AFC has touched the lives of more than 5,500 youth through its programs, giving them hope, encouragement, and better equipping them for success in life. AFC’s mission is to inspire excellence and promote leadership to youth through mentoring, music and the performing arts in order to provoke positive change and enrichment in our community.
Job Purpose
We are seeking a Full-Time Office Assistant to join our team! You will perform clerical and administrative functions to drive company success.
Office Assistant Task/ Responsibilities
- Answer incoming calls, direct inquiries, and greet clients and visitors in a professional and welcoming manner.
- Oversee and maintain inventory levels for office supplies and cleaning materials. Initiate procurement and distribute office supplies.
- Ensure the cleanliness, organization, and functionality of office common areas.
- Receive Incoming Packages/ Store and distribute to staff
- Open/ Route incoming mail and distribute correspondence and other material to staff
- Make Copies and/or duplicates as requested
- Create, manage, and distribute Zoom or other virtual meeting links. Provide technical support for virtual meetings
- Generate Purchase Orders for submission via Spendwise
- Format, update, and maintain donor lists and databases, ensuring accuracy, confidentiality, and compliance with data protection regulations.
- Record and document in-kind donations accurately, maintaining detailed records for reporting and acknowledgment purposes.
- Assist in arranging company travel, including booking flights, accommodations, transportation, and creating itineraries in line with company policies
- Schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.
- Assist management in various administrative tasks such as follow-ups, scheduling, correspondence, and handling inquiries
- Run various routine errands, as required, for the organization
- Performs miscellaneous job-related duties as assigned by supervisor
EDUCATION:
Must have a high school diploma
Associates or Bachelors degree (preferred)
SKILLS AND KNOWLEDGE REQUIRED
- Excellent interpersonal skills; computer proficiency; excellent writing and verbal skills
- Demonstrate ability to interact with different races, ethnicities, ages, and sexual orientations in a multicultural environment, as well as ability to multi-task and work under pressure.
- Physical demands are minimal for this position and include sitting, standing, walking reaching, light-lifting (less than 25 lbs.), and any other office situation.
HOURS:
- Monday through Friday, 40 hours per week
- 10% Travel Required
SALARY: TBD (Commensurate upon experience)