What are the responsibilities and job description for the Administrative Assistant position at Amber & Company Real Estate?
About Amber & Company Real Estate
We are an independent, minority and women-led real estate brokerage, established in 2019. Our real estate brokerage environment allows independent real estate professionals to earn maximum income, build wealth and live an exceptional life.
Technology and consumer expectations are constantly evolving, and traditional real estate companies are struggling to keep up. At Amber & Company Real Estate, we embrace change and are always adapting our systems giving our agents an advantage in this competitive landscape.
Role Description & Attributes
You will provide administrative, operational and marketing support for our leadership team. You will be tasked with building operational systems, implementing processes, and managing end-to-end business operations, overseeing all core social, marketing and real estate activities. You are highly presentable, have impeccable follow through and have exceptional communication skills, specifically verbal and written etiquette.
You are trustworthy, driven, people-friendly, energetic and driven, you must be able to pivot between competing priorities and constantly think of ways to streamline the workflow and efficiencies of the team. You are hungry to achieve your professional goals, and drive your team to success. Technologically savvy, you have a strong creative eye, creating innovative social content and progressive marketing campaigns for our company.
Duties & Responsibilities
Transaction Coordination
- Review files and ensure compliance for a large volume of real estate transactions
- Ensure real estate contracts are processed properly and in a timely matter
- Ability to digest detailed contracts and make informed decisions based on content
- Assist agents with the coordination of property showings, inspections, closings, etc.
Marketing & Client Relations
- Create and schedule post for company social media platforms
- Assist with the development and execution of in-house marketing campaign
- Manage and maintain our customer relationship management (CRM)
Logistics
- Coordinate and plan guest speakers for monthly office meetings
- Create and implement recognition initiatives, events, etc.
- Manage office calendar and conference room appointments/bookings for closings
- Keep the screens updated with relevant content/information
- Manage office supply inventory, keep the clean and stocked with supplies
Administration
- Answer all office calls, respond to texts, and direct to appropriate place
- Maintain positive vendor and contractor relationships
- Assist with ad-hoc projects depending on the needs of the office
- Assist with other related clerical duties as required by the team
Skills & Qualifications
- Time management and ability to meet deadlines
- Excellent verbal and written communication skills
- Strong organizational skills and ability to multitask
- Problem-solving and decision-making skills
- Skilled in the use of standard office equipment (e.g., copiers, business telephone systems, etc.)
- Ability to work effectively with minimal supervision
- Strong interpersonal skills
- Ability to treat confidential information with appropriate discretion
- Exceptional attention to detail
- Familiarity with Microsoft Office Suite
Pay & Perks
- 20 hours per week; part-time role; hours will vary.
- Bonus opportunities
- Company cell phone and laptop
- Company paid experiences
Salary : $14 - $15