Office Manager

Sustainability that means business

Who we are:

Sustainability software specialist, AMCS, is headquartered in Ireland, with offices in Europe, the USA, and Australasia. With over 1,300 highly-skilled employees across 22 countries, we specialize in delivering technology solutions to facilitate a carbon neutral future.

What we do:

Our innovative SaaS solutions increase efficiency and boost sustainability in resource-intensive industries. Over 5,000 customers across 23 countries already benefit from our Performance Sustainability software, ensuring we deliver practical solutions for improved profitability and environmental resilience across the globe.

Our people

AMCS offers team members more than just a job, but an opportunity to map out a career with a company that is growing, evolving and setting out new ways of working that are having a positive impact on the world around us. AMCS was established in Ireland and holds onto those local roots and ‘start-up’ mentality with a culture of connection. Connection to our work, our customers, our colleagues and our community that creates a working environment that fosters openness, collaboration and creativity.

The Role: AMCS Group in Boston is looking for a positive, motivated Office Manager who will help facilitate day-to-day office operations of the company. This is a great opportunity for someone who is looking to further his/her career in business operations and grow within an organization. The candidate will be expected to both take over well-established processes, as well as improve processes where there is opportunity.

Location: Boston office on a hybrid basis.

Key Responsibilities Include:

· Perform general administrative tasks such as contacting employees about mail/deliveries, guest arrivals or coordinating calendars

· Lead the planning and execution of company events such as off-site quarterly team activities, company-wide presentations, annual anniversary celebrations, and any ad hoc company culture activities

· Assist with physical office developments such as construction and renovations through planning, communicating with facilities personnel, third party contractors and being present for walk-throughs

· Assist with any off-site or on-site customer meetings with conference room reservation, setup and itinerary execution

· Oversee any travel coordination such as booking flights, rental cars or any off-site bookings/reservations

· Support Human Resources and Talent Acquisition with new employee onboarding and first day orientation

· PA support to the CMO / GM NA, including travel organization, expenses processing, diary management and timely updates on key deliverables

· Full responsibility for the Office management, ensuring the working environment remains pleasant and fit for purpose, and Customers / Suppliers are being hosted professionally

· Organizing Local Customer Meetings, Events and Personnel events

RESPONSIBILITIES:

· Act as the first point of contact for visitors and employees

· Greet and support guests such as customers or candidates upon arrival

· Organize and order office supplies, anticipate supply needs and restock supply rooms or necessary equipment

· Perform general administrative tasks such as contacting employees about mail/deliveries, guest arrivals or coordinating calendars

· Lead the planning and execution of company events such as off-site quarterly team activities, company-wide presentations, annual anniversary celebrations, and any ad hoc company culture activities

· Assist with physical office developments such as construction and renovations through planning, communicating with facilities personnel, third party contractors and being present for walk-throughs

· Assist with any off-site or on-site customer meetings with conference room reservation, setup and itinerary execution

· Oversee any travel coordination such as booking flights, rental cars or any off-site bookings/reservations

· Support Human Resources and Talent Acquisition with new employee onboarding and first day orientation

· Send customers reports and necessary documents on a weekly basis

· Manage expense reports and receipts, along with other financial administrative tasks