What are the responsibilities and job description for the Human Resources Specialist II position at AMECO?
Summary: The position includes work requiring the consistent exercise of discretion and independent judgment for HR matters. Supports staff within the Human Resources department providing information to employees regarding policies and regulations; addressing a variety of less complex issues and/or providing general support; maintaining records, files and databases of personnel actions and evaluations. Principal Job Duties & Responsibilities:
- Maintain personnel files in compliance with applicable requirements
- Keep employee records up to date by processing employee status changes in a timely fashion
- Input personnel/position changes and other information (e.g., salaries, locations, authorized access, etc.) into computerized databases
- Update and maintain various logs/reports
- Provide information to employees and respond to client's questions
- Provide assistance and information to employees, applicants and other agencies on Human Resources functions, activities and services
- Prepare letters, memos, routine reports, and other correspondence and documents
- Prepare a variety of reports and related documents (e.g., verification requests of employment, folders, paperwork, etc.) for the purpose of providing documentation and information to others
- Process documents, data, and materials (e.g., Human Resources Information System, etc.) for the purpose of disseminating information to appropriate parties and inputting data
- Schedule a variety of meetings and employee events (e.g., Employee Mobilization & Onboarding, Orientation, applicant interviews, arranges for facilities, etc.) for the purpose of meeting the needs of the department(s) or project initiatives
- Analyze and make independent recommendations regarding solutions to problems with varying complexity in accordance with organization and/or project objectives and guidelines
- Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, set priorities, and meet deadlines
- Plan and organize own work assignments, as well as carry out tasks from management staff
- Maintain compliance with all applicable policies, procedures, and global standards
- Adhere to and support 's Health, Safety & Environmental and Sustainability Policies
- Effectively develop and apply the Core Skills to the job
- May need to travel to deal with business related matters
- Meet expectations on attendance and punctuality
- Other duties as assigned
- Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
- Job related technical knowledge necessary to complete the job
- Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
- Maintain benefits records and prepare documents necessary for implementing benefit coverage
- Assist Human Resource generalists by preparing ad hoc summaries, detailed reports, and analysis pertaining to employee or group compensation programs or concerns
- Prepare standard reports for survey submissions
- Assist on a basic level with global programs such as Salary Planning and various bonus programs
- Learn ER and HRC related ER and HRC programs, processes, and procedures
- Learn company policies, procedures, and governmental regulations, and the need for compliance
- Participate in information gathering regarding ER and HRC issues, investigations, and other matters, and assist with preparation of summaries, analyses, and reports within assigned ER and HRC areas and with input from managers
- Assist with the design of ER and HRC training programs
- Develop an understanding of the company’s organizational structure, corporate culture, and business objectives
- Maintain a positive ER climate by responding to department or employee questions or concerns, addressing issues proactively and advising ER and HRC management regarding proper company practices
- Use HR Data Management applications to resolve complex questions and problems
- Provide assistance to resolve questions on a broad variety of programs and procedures
- Calculate accrual rates/leave balances of employees
- Perform basic system updates and data inputs
- Prepare statistical summaries and complex reports from HRIS
- Maintain general knowledge of applicant tracking system
- Select applicants meeting specified job requirements and refer them to hiring personnel
- Inform job applicants of their offer or rejection of employment
- Ability to build trusting relationships, gain credibility, and partner with employees
- Ability to manage change and stressful situations
- Ability to manage sensitive and confidential information
- Ability to achieve results in a fast-paced, dynamic environment with shifting priorities and deadlines
- Accredited four (4) year degree or global equivalent in HR, Psychology, Education, Business, Industrial Relations, Finance, or related field, with significant experience in Human Resources
- Demonstrated problem-solving skills of a complex nature
- Demonstrated ability to be discreet with confidential company and employee information
- Experience providing consultation to managers and HR staff
- Exhibit team-orientation and good communication with all levels of employees
- Proficient computer and software skills to include the use of word processing, email, spreadsheets, and electronic presentations
Salary : $62,000 - $67,000
