Administrative Assistant

Job Description:

A growing company in Houston is seeking a highly organized, detail-oriented, and energetic self-starter to take on a wide range of responsibilities. These include but are not limited to, general day-to-day administrative tasks, scheduling both internal and external meetings, and interacting with business and customer contacts.

The ideal candidate will possess real-world problem-solving skills, be personable, and communicate exceptionally well. They should have experience in coordinating projects, knowledge of Excel, and a willingness to learn new applications.

Attention to detail and the ability to collaborate effectively with team members in a fast-paced, high-pressure environment are essential. Other important attributes include a professional demeanor, strong multi-tasking abilities, flexibility, creativity, and enthusiasm for the role.

Principle Duties and Responsibilities:

• - Onboard new employees for the assigned division, coordinating training sessions that include PPE and safety courses, as well as other aspects of the new hire process.
• - Serve as the timekeeper for division staff.
• - Arrange domestic and international travel for team members.
• - Assist the business development team or field staff with expense reports as needed.
• - Prepare invoices for the accounting department.
• - Manage filing tasks as necessary.
• - Assist with recruitment efforts as required.
• - Other tasks as assigned

Requirements:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type a minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite or similar software and able to learn new or updated software.

About AMERAPEX:

Amerapex Corporation, headquartered in Houston, Texas, specializes in providing comprehensive Engineering, Procurement, and Construction Management (EPCM) services, Seismic Services, and Non-Destructive Testing (NDT) focusing on corrosion detection. Our unwavering commitment to safety permeates every facet of our operations. Amerapex is steadfast in its dedication to facilitating optimal returns on investments for its clients through the meticulous execution of contracts, ultimately ensuring client satisfaction.

Location: Houston, TX Job Type: Full-Time/On-Site