Demo

Editorial Coordinator, Journals

American Academy of Otolaryngology
Alexandria, VA Full Time
POSTED ON 3/12/2025
AVAILABLE BEFORE 4/10/2025

Reporting Structure


The American Academy of Otolaryngology–Head and Neck Surgery Foundation is seeking two Editorial Coordinators to join our Journals team. The role of the Editorial Coordinator position is to support authors, editors, and reviewers throughout the editorial process for submissions to Otolaryngology–Head and Neck Surgery and OTO Open journals. This position reports to the Senior Managing Editor, Publications.


Qualifications


Minimum of two years’ publishing or editorial experience, including at least one year supporting the peer-review process of a scientific journal (preferably in the health sciences) as an Editorial Coordinator or similar role (experience working on society-owned journals is helpful but not required). A bachelor’s degree (or four years’ relevant work experience) is required.

Excellent attention to detail, copyediting, communication, and project management skills. Ability to work independently but also collaborate with team members and take direction from leadership. Focused on meeting deadlines and problem solving. Experience with manuscript submission software preferred.


Key Responsibilities


  • Track the peer-review process of manuscripts from submission to publication using the Editorial Manager system, including performing quality checks on submissions; ensuring all legal forms are collected and archived; monitoring peer reviewers and editors; processing revised manuscripts; revising and sending decision letters; editing accepted manuscripts and transmitting them to the publisher.
  • Support editors, reviewers, and authors regarding Editorial Manager use and troubleshooting.
  • Review author and journal issue proofs.
  • Write and update standard operating procedures for journal tasks.
  • Provide the Senior Managing Editor with weekly and monthly reporting as directed.
  • Collaborate with Senior Managing Editor and the Education and Meetings Business Unit to create the Annual Meeting supplement, editing abstracts for accuracy, grammar, and style.
  • Manage the supplements workflow by maintaining the calendar of proposed supplements and organizing communications with authors and the Research and Quality Business Unit.
  • Assist with other ad hoc tasks associated with the Publications or Communications teams.
  • Participate on other internal teams, either through formal assignment, or on an ad hoc basis.


Location and travel


This is a hybrid position that will require working in-office at the Academy’s Alexandria, VA Headquarters three days per week. Fully remote applicants will not be considered. Overnight, domestic travel may be required one or two times per year.


Application instructions


Send a brief resume and a one-page cover letter including your salary request to the hiring manager, Liz Haberkorn, MS, MFA at lhaberkorn@entnet.org.

Materials should be attached to your email as Word documents or PDF files with the subject line: AAO-HNSF Editorial Coordinator.

If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution. Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right. Surveys & Data Sets

What is the career path for a Editorial Coordinator, Journals?

Sign up to receive alerts about other jobs on the Editorial Coordinator, Journals career path by checking the boxes next to the positions that interest you.
Income Estimation: 
$88,467 - $114,456
Income Estimation: 
$102,738 - $142,837
Income Estimation: 
$88,467 - $114,456
Income Estimation: 
$102,738 - $142,837
Income Estimation: 
$52,853 - $69,541
Income Estimation: 
$52,572 - $69,468
Income Estimation: 
$69,307 - $89,834
Income Estimation: 
$88,467 - $114,456
Income Estimation: 
$65,767 - $91,452
View Core, Job Family, and Industry Job Skills and Competency Data for more than 15,000 Job Titles Skills Library

Job openings at American Academy of Otolaryngology

American Academy of Otolaryngology
Hired Organization Address Alexandria, VA Full Time
Reporting Structure The Manager, Digital Learning reports to the Senior Manager, Digital Learning. Qualifications Succes...
American Academy of Otolaryngology
Hired Organization Address Alexandria, VA Full Time
Reporting Structure The Senior Manager, Professional Education – Annual Meeting reports to the Senior Director, Professi...
American Academy of Otolaryngology
Hired Organization Address Alexandria, VA Full Time
Reporting Structure The Program Manager, Marketing, reports to the Director, Marketing and Strategic Messaging. Qualific...

Not the job you're looking for? Here are some other Editorial Coordinator, Journals jobs in the Alexandria, VA area that may be a better fit.

Editorial Coordinator, Science Advances

American Association for the Advancement of Science (AAAS), Washington, DC

Coordinator, Editorial (National Geographic)

The Walt Disney Company (France), Washington, DC

AI Assistant is available now!

Feel free to start your new journey!