What are the responsibilities and job description for the Editorial Coordinator, Journals position at American Academy of Otolaryngology?
Reporting Structure
The American Academy of Otolaryngology–Head and Neck Surgery Foundation is seeking two Editorial Coordinators to join our Journals team. The role of the Editorial Coordinator position is to support authors, editors, and reviewers throughout the editorial process for submissions to Otolaryngology–Head and Neck Surgery and OTO Open journals. This position reports to the Senior Managing Editor, Publications.
Qualifications
Minimum of two years’ publishing or editorial experience, including at least one year supporting the peer-review process of a scientific journal (preferably in the health sciences) as an Editorial Coordinator or similar role (experience working on society-owned journals is helpful but not required). A bachelor’s degree (or four years’ relevant work experience) is required.
Excellent attention to detail, copyediting, communication, and project management skills. Ability to work independently but also collaborate with team members and take direction from leadership. Focused on meeting deadlines and problem solving. Experience with manuscript submission software preferred.
Key Responsibilities
- Track the peer-review process of manuscripts from submission to publication using the Editorial Manager system, including performing quality checks on submissions; ensuring all legal forms are collected and archived; monitoring peer reviewers and editors; processing revised manuscripts; revising and sending decision letters; editing accepted manuscripts and transmitting them to the publisher.
- Support editors, reviewers, and authors regarding Editorial Manager use and troubleshooting.
- Review author and journal issue proofs.
- Write and update standard operating procedures for journal tasks.
- Provide the Senior Managing Editor with weekly and monthly reporting as directed.
- Collaborate with Senior Managing Editor and the Education and Meetings Business Unit to create the Annual Meeting supplement, editing abstracts for accuracy, grammar, and style.
- Manage the supplements workflow by maintaining the calendar of proposed supplements and organizing communications with authors and the Research and Quality Business Unit.
- Assist with other ad hoc tasks associated with the Publications or Communications teams.
- Participate on other internal teams, either through formal assignment, or on an ad hoc basis.
Location and travel
This is a hybrid position that will require working in-office at the Academy’s Alexandria, VA Headquarters three days per week. Fully remote applicants will not be considered. Overnight, domestic travel may be required one or two times per year.
Application instructions
Send a brief resume and a one-page cover letter including your salary request to the hiring manager, Liz Haberkorn, MS, MFA at lhaberkorn@entnet.org.
Materials should be attached to your email as Word documents or PDF files with the subject line: AAO-HNSF Editorial Coordinator.
