Project Manager

Job Summary:

The Project Manager (PM) reports to the Chief Medical Officer and is primarily responsible for organizing, managing, planning, and executing complex projects for the AAPA’s Department of Clinical Affairs. The PM’s role is to support multiple department leaders and staff at the direction of the CMO by developing detailed project plans, including timelines while adhering to budget and resource capabilities. The PM often serves as the point person, leading and tracking project progress, ensuring the team completes tasks on time. The ideal individual will have strong written and verbal communication skills, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The PM will lead and work independently and collaboratively on projects from conception to completion. The PM must be able to work under pressure to manage various activities and confidential matters with discretion. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism, confidentiality, and strategic insight

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Key Responsibilitie

s:• Provides administrative support to the Chief Medical Officer and Clinical Affairs team, managing multiple programs and resolving conflicting prioritie

s.• Conducts research and analysis on strategic initiatives or topics as directed by the Chief Medical Office

r.• Leads interdepartmental teams to ensure timely, accurate, and efficient project completio

n.• Oversees all aspects of project management, including planning, tracking, risk management, and ensuring deliverables meet established deadlines and budget

s.• Manages communication related to tasks, timelines, budgets, and risks across internal and external stakeholder

s.• Utilizes AAPA tools (e.g., Box, Excel, PowerPoint, Teams, shared drives) for project management and status reportin

g.• Tracks and manages project budgets, including invoicing and revenue recognitio

n.• Coordinates communication between project directors and team members; provides regular status update

s.• Develops project timelines and delegates tasks accordingl

y.• Acts as a liaison with partners, vendors, and customer

s.• Supports management of strategic partners, including meeting coordination, presentation preparation, contract negotiations, and agreement oversigh

t.• Ensures compliance with all relevant regulations, standards, and contractual obligation

s.• Completes administrative tasks for the Chief Medical Officer, supporting their leadership of the Clinical Affairs tea

m.• Communicates proactively on Clinical Affairs program initiative

s.• Leads critical deliverables with a hands-on approach to ensure successful executio

n.• Prioritizes competing demands, manages deadlines, and follows through on project

s.• Limited travel may be require

d.• Performs other duties as assigne

d.
Required Skills/Abiliti

es:• Strong organizational skills with the ability to manage multiple tasks and attention to deta

il.• Excellent interpersonal skills and ability to build strong relationships with internal and external stakeholde

rs.• Exceptional written and verbal communication skil

ls.• Effective time management and deadline-driven work eth

ic.• Strong analytical and problem-solving abiliti

es.• Knowledge of formal project coordination or management methodologies with proven execution skil

ls.• Ability to work effectively at all organizational leve

ls.• Experience with lean tools and methodologi

es.• Willingness to work occasional hours outside of regular business hours to meet deadlin

es.• Proficient in Microsoft Office (Word, Excel, PowerPoint, Visio, Access, Outloo

k).• Ability to remain professional under pressure while working with diverse stakeholde

rs.• Highly resourceful and capable of working independently and collaborative

ly.• Discreet with confidential information; responsive and customer-focus

ed.• Proven ability to meet high-performance goals in a fast-paced environme

nt.• Proactive, solution-oriented minds

et.• Capable of responding quickly to urgent situations and shifting prioriti

es.
Education and Experie

nce:• Bachelor’s degree requi

red.• 5–7 years of experience leading complex teams and projects, preferably in a non-profit sett

ing.• Experience in healthcare-related project management or quality improvement prefer

red.• Proficient in Microsoft Office, Adobe Acrobat, and social media platforms; ability to design and edit presentations and materi

als.• Experience using project management tools (e.g., MS Project, Smartsheets, Asana) is prefer

red.• PMP, PgMP, CAPM, or other project management certifications are highly desira

ble.
The American Academy of PAs is an Equal Opportunity Employer and is committed to enriching the working environment for all staff by promoting a culture of inclusion, diversity, equity, and accountability. We invite individuals with diverse backgrounds, experiences, and abilities to apply. AAPA considers all qualified applicants without regard to color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, and any other classifications protected by