What are the responsibilities and job description for the Admissions Coordinator position at American Advanced Management?
DESCRIPTION OF POSITION
This job description is a record of the essential functions of the listed job. The job description provides the employee, CEO, Human Resources, applicants, and other agencies with a clear understanding of the job, where it fits into the organization, and the skill and work requirements in relation to other jobs. Jobs are always changing to some degree and the existence of the approved job description is not intended to limit normal change and growth. The facility will make reasonable accommodations to otherwise qualified individuals who are capable of performing the essential functions of the job with or without reasonable accommodation.
POPULATION SERVED
The position does not involve direct patient care for a population of patients ages 18 and older. Age specific experience and/or special training and/or expertise is required to serve this population.
POSITION SUMMARY
The Admissions Coordinator assesses the clinical status of patient referrals, evaluates patient criteria for admission, coordinates hospital resources to meet patient admitting needs, completes and evaluates assessment tool for admission, and assists the referring and accepting institutions in addressing needs of specific patients.
POSITION QUALIFICATIONS
The Admissions Coordinator should be a Certified coder, Licensed Vocational Nurse, Registered Nurse or Respiratory Therapist. A Bachelor of Science in Nursing (BSN) is preferred. Experience within critical care, trauma, or other specialty settings is preferred. The position of Admissions Coordinator requires a person who is able to communicate well with all levels of staff, physicians, and patient referral sources. The Admissions Coordinator is flexible, responsible for assignments, and supportive of team efforts.
DUTIES AND RESPONSIBILITIES
COMPLETES PATIENTS REFERRED FOR ADMISSION
A. Performs initial pre-admissions assessment and review chart.
B. Obtains financial information as necessary from chart.
C. Assesses patient’s stability for hospitalization.
D. Communicates with patient, family, physician and discharge planners to gather information and determine special needs
and transition of care.
E. Communicates special needs to appropriate staff.
F. Adheres to admission needs regarding patient transfer and coordination.
G. Communicates with payer sources as required.
• COORDINATES BUSINESS AND MEDICAL INFORMATION WITH FACILITY DEPARTMENTS PRIOR TO PATIENT
ADMISSION
A. Coordinates pertinent data with admitting personnel as appropriate.
B. Interprets relevant facility policies to patient and family; example, financial information, patient information and
hospital collateral materials.
• SERVES AS REPRESENTATIVE AND MEMBER OF MARKETING/ADMISSIONS TEAM
A. Participates in community activities and educational in services/seminars.
B. Educates hospital based or other health care professionals and physicians as well as patients and families regarding
services and programs.
C. Attends meetings as required.
D. Assists with the management of territory and achieves assigned duties including volume expectations for Clinical
Liaisons when needed.
E. Participates in education presentations to health professionals and the public.
F. Participate in program development as requested.
• MAINTAINS ACCOUNTABILITY FOR ACTIVITES
A. Maintains documentation on contacts and activities.
B. Completed required database entry collection in a timely manner.
C. Works continually to maintain relationships with physicians and other entities.
D. Participates in other activities and special events.
E. Maintains documentation which is in compliance with regulatory agencies.
F. Maintains confidentiality of all medical and department records.
• CORPORATION WIDE/WORKPLACE BEHAVIORS
A. Displays a customer service attitude toward patients, visitors, staff members and referral sources of all ages at all times.
B. Communicates with all customers at their level of ages:
a. Communicates with customers at their level of understanding
b. Explains marketing policies
c. Supplements explanations with reasons “why”
d. Realizes there may be some resistance
e. Allows customer to maintain control
C. Demonstrates flexibility and responsibility in accepting assignments
D. Works well with others and is supportive of team efforts.
E. Responds positively to changing circumstances.
• IMPLEMENTS MARKETING PROGRAMS FOR THE CORPORATION
A. Supports annual business development initiatives.
B. Implements Plan of Week/Plan of Day marketing strategies for admissions/marketing team.
C. Provides as-needed coverage for act on referrals 24/7 including weekends and holidays.
D. Assures all printed collaterals and purchased marketing items are through corporate vendors only-NO HOME MADE
COLLATERALS OR PROMOTIONAL ITEMS.
• DEVELOPS AND IMPROVES CONTRACTING RELATIONSHIPS
A. Directs managed care contracting and relationship building activities at the corporate level.
B. Works closely with the Director of Marketing to move contracts to execution/implementation.
Salary : $21 - $27
