What are the responsibilities and job description for the Executive Coordinator, President's Office and Programs position at American Antiquarian Society?
Executive Coordinator, President's Office and Programs
Department : President's Office / Programs
Reports To : President and VP for Academic & Public Programs
FTE : Full-time, Non-exempt, 35 hours / week
Salary : $24.00 – 27.00 / hour
Location : Worcester, MA
Start date : As soon as possible
Deadline to apply : Applications accepted on rolling basis and will be listed until filled
Organization Description : The American Antiquarian Society (AAS) cultivates a deeper understanding of the American past, grounded in its ever-growing collection of printed and manuscript sources. The Society fosters a broad community of inquiry through inclusive programs and generous support of scholarship. A national research library and learned society founded in 1812 by Revolutionary War patriot and printer Isaiah Thomas, AAS is located in Worcester, Massachusetts. The AAS library today houses the largest and most accessible collection of books, pamphlets, broadsides, newspapers, periodicals, children's literature, music, and graphic arts material printed before the twentieth century in what is now the United States, as well as manuscripts and a substantial collection of secondary texts, bibliographies, and digital resources and reference works.
Website : https : / / www.americanantiquaria...
We are seeking a seasoned administrative professional with strong communication skills, who thrives on being organized and collaborating with others. Reporting to both the AAS President and the Vice President for Academic & Public Programs, this is intended to be a full-time, on-site, position with occasional nights and weekends, planned with advance notice.
Duties / Responsibilities
Executive Coordinator to the President / Secretary to the Council (governing board)
- Manage the President's calendar and travel arrangements.
- Schedule and organize group meetings, including with external stakeholders (council, community partners, etc).
- Draft or edit correspondence.
- Manage President's travel receipts and reimbursements.
- Take minutes for various meetings and save / file documentation as directed.
- Support President's meetings by helping prepare and distribute documents and agendas.
- Enter contacts and other relevant information into CRM (Raisers Edge) and coordinate with Advancement team.
- Handle logistics and catering for meetings and events, working with Advancement and Programs, as needed.
Programs Coordinator (Programs)
Required Skills / Abilities
Education / Experience
Or an equivalent combination of education and experience
Physical Demands / Work Environment
Benefits
Examples of benefits for full-time staff are vacation, sick and personal time, as well as ~12 paid holidays, your birthday off and paid full-office closure for approx. one week in December. We also have employer-sponsored health insurance, life insurance, disability coverage, and retirement plans that include employer match, among other benefits.
Equal Opportunity Employer
As an equal opportunity employer, we are committed to equal employment and promotion opportunity regardless of ability, age, ethnicity, gender, gender identity, marital status, national origin, race, religion, sexual orientation, or veteran status.
A successful candidate will demonstrate the ways in which they bring value to and will work towards supporting a broadly diverse community.
Finalists will be asked for references at a later stage and will be subject to a criminal background check due to the nature of this role.
For questions on this position, please contact careers[at]mwa.org. Please do not submit applications to this address.
Salary : $24 - $27
