Senior Scientific Program Administrator

Overview

We are seeking a dedicated and detail-oriented Senior Scientific Program Administrator to oversee the administration and coordination of selected AACR task forces and related scientific initiatives. The ideal candidate will have a background in lung cancer and will work closely with the chair(s), subject matter experts, VP, and AACR leadership to ensure that operations are well managed and aligned with the organization's goals. The Senior Scientific Program Administrator will be supported by a Program Associate who will assist with administrative tasks. While taking direction from the chair, AACR leadership, and experts, the candidate will report to the VP in this role.

Responsibilities

• Task Force Management: Collaborate with the chair(s), subject matter experts, VP, and AACR leadership to manage AACR task forces, ensuring that task force activities, communications, and deliverables are well coordinated. Work with the VP to make decisions that support the task force's objectives. The Program Associate will assist in executing administrative tasks under the goals and direction of the Senior Scientific Program Administrator.
• Task Force Deliverables: Assist task forces with key deliverables, such as planning meetings, conferences, and workshops, supporting research grants, producing scientific publications/white papers, contributing to fundraising ideas, developing awareness materials, and working on policy guidelines.
• Meeting Minutes: Serve as the primary writer for meeting minutes, ensuring accurate and detailed documentation of discussions, decisions, and action items from task force meetings.
• Initiative Support: Oversee the preparation and maintenance of records, reports, and webpages related to the work of the task forces. Support the development of content and resources for task forces or relevant scientific projects.
• Stay Current on Science and Propose Solutions: Work closely with the chair, subject matter experts, and VP to stay up to date on emerging developments in science, therapeutics, challenges, and issues related to cancer research. Propose solutions in collaboration with the VP to guide discussions.
• File and Record Management: Maintain accurate and organized repositories for records of task force activities, ensuring accessibility for relevant stakeholders.
• Meeting Coordination: Schedule and organize meetings, including regular check-ins with task force members and other stakeholders, while assisting with other necessary coordination of scientific initiatives.
• Additional Duties: Perform other related duties and responsibilities as needed to ensure the smooth operation of scientific initiatives and task forces.
  • Grants Administration: Assist with administering any lung cancer-related grants, which will allow the candidate to be engaged with innovative and emerging trends in lung cancer research.

Qualifications

• Education: PhD in cancer research, with a strong preference for a candidate who has completed at least 3 years of postdoctoral training or has 8 years of cancer research experience in lung cancer research, along with expertise in other cancer research areas.
• Experience: 2-3 years of administrative experience, preferably in a non-profit, academic, or for-profit scientific environment. Experience in managing committees or task forces is highly desirable.
• Skills:
• Excellent written and verbal communication skills.
• High level of motivation with excellent judgment and well-developed analytical abilities.
• Proven organizational and project management skills.
• Ability to work both independently and in a team environment, demonstrating adaptability and initiative.
• Strong professional and interpersonal skills, including working effectively in a team setting with AACR colleagues, members, and leaders, as well as external professionals.
• Precise attention to detail and ability to manage multiple priorities.
• Professional demeanor and commitment to following through on projects.