What are the responsibilities and job description for the Meeting Coordinator position at American Baptist Churches USA?
Job Summary: The Meeting Coordinator serves as the meeting and event coordinator and facilitates all aspects of the various on-line and in-person events for ABCUSA and its Partners.
Duties and Responsibilities:
- Negotiate contracts with vendors and venues, including preparing RFPs and reviewing invoices for accuracy;
- Plan and execute meetings from the planning stage through completion;
- Set up, maintain, edit, address inquiries, and generate accurate reports regarding approved/contracted meetings in the Cvent Platform;
- Works closely with the accounting department on billing and processing credit cards, expense vouchers, and vendor invoices and inputting them into the accounting information system
- Assist the ABCUSA Biennial Mission Summit Registrar
- Travel to events as directed
- Other relevant duties as assigned
Required Skills and Abilities
- CVENT Qualifications
- Strong communication, time management, and interpersonal skills
- Highly detail and result-focused with excellent organizational skills
- The ability to establish positive working relationships with staff and clients
- Ability to perform basic accounting functions, processing bills and vouchers
- Ability to work effectively and collaboratively in a diverse team
Education and Experience
- Bachelor’s degree in hospitality or events management or related field
- Proven experience as an events planner or organizer
- Impressive portfolio of previously managed high-level events (multi-session meetings, corporate events, etc.)
- Knowledge of meeting planning software and familiarity with Cvent required
- Knowledge of ABCUSA and Baptist polity preferred
- CMP preferred
Compensation: Competitive compensation package including employer-paid contributions to a 403(b) retirement plan, healthcare benefits, and paid time off (vacation, sick leave, and holidays). This is a full-time position. Employee must work in the ABCUSA Offices located in King of Prussia, PA.
If you are ready to be a part of this dynamic organization, send a cover letter, resume, and name/address/phone numbers of three (3) professional references to jobs@abc-usa.org.
Job Type: Full-time
Pay: $55,734.00 - $59,558.00 per year
Benefits:
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
Education:
- Bachelor's (Preferred)
Experience:
- Meeting Planner: 2 years (Preferred)
License/Certification:
- CVENT Certification (Required)
Work Location: In person
Salary : $55,734 - $59,558