What are the responsibilities and job description for the Program Associate, President’s Office position at American Board of Internal Medicine?
The American Board of Internal Medicine (ABIM) is seeking a Program Associate to join their President’s Office team. In this role, the Program Associate will provide high-level administrative support to the President’s Office and Governance Services. As a key member of the department, the Program Associate will manage schedules, communications, and logistics, playing a pivotal role in supporting leadership and governance functions.
Reporting to the Associate Chief of Staff, the Program Associate is responsible for the following:
- Meeting Coordination & Support: Support the planning, logistics, scheduling, and execution of Board of Directors, Governance Committee, and other committee meetings, including maintaining attendance records.
- Document Management and Archiving: Maintain and organize governance-related documentation in archival software, SharePoint, and CRM systems to ensure accessibility and accuracy.
- Governance Policy Compliance & Reporting: Track governance metrics, ensure compliance with policies, and coordinate quarterly honoraria payments for governance members.
- Visual Support: Transform text-heavy materials into visually engaging presentations, infographics, and other communication tools while ensuring consistency and clarity.
- Stakeholder Coordination & Support: Manage governance inquiries, develop and analyze surveys, create training materials, enhance SharePoint collaboration, and support governance member onboarding.
- Administrative & Project Support: Provide operational and administrative support to the President’s Office and Governance Services, assisting with special projects as needed.
The ideal candidate has a bachelor’s degree, or equivalent professional background, with a minimum of three years of experience in professional or healthcare setting. The successful incumbent will have strong organizational skills, and the ability to collaborate with internal and external stakeholders. CRM experience is preferred.
To succeed in this role, one must have exceptional written communication skills with a keen attention to detail and must be able to both assimilate and apply rapidly-evolving information to ongoing work. They must also have the ability to work independently within a layered development system. Additional desirable qualifications include a strong track record of taking initiative and working collaboratively.
This role requires an on-site office presence at least two days per week. ABIM offices are located in the historic section of Philadelphia, 510 Walnut Street, Suite 1700. Our technology and workplace operations teams provide for and support a seamless hybrid work environment for all ABIM employees.
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At the American Board of Internal Medicine (ABIM), our team of unique and talented professionals, and the inspiring work they do, are essential to meeting the needs and expectations of ABIM's diverse community of customers – our Diplomates.
ABIM is like no other workplace, and we are proud of it. We are committed to recognizing the importance of our people by investing in their lives through ongoing learning opportunities and exceptional total compensation and benefit offerings.
We look forward to learning more about your interest in joining our team. EOE
