What are the responsibilities and job description for the Administrative Assistant position at American Board of Pediatrics (ABP)?
Job Summary :
The Administrative Assistant at The American Board of Pediatrics (ABP) plays a pivotal role in facilitating a wide range of activities vital for the smooth operation of the Assessment Department. This position also provides high-level support to the Vice President of Assessment and the Directors of Test Development and Psychometrics.
Essential Duties and Responsibilities :
- Coordinates recruitment of subject matter experts for Assessment department activities for the General Pediatrics (GP) Exam Committee, General Pediatrics MOCA-Peds Committee, General Pediatrics Oversight Committee, Bias and Sensitivity Review Task Force, Content Development Experts, medical editors, practice analysis panels, and standard setting panels
- Coordinates Assessment department project plans and schedules, schedules meetings, resources, cross-departmental work and communication, schedules and communicates with external parties, and tracks and ensures timely completion of deliverables
- Coordinates agendas, agenda materials, and minutes for the GP Exam Committee, GP MOCA-Peds Committee, and GP Oversight Committee. Create / distribute minutes.
- Coordinates and leads internal meetings such as Testing Updates and Assessment workgroups, including setting agendas, keeping and distributing minutes, and tracking and following up on action items
- Provides high-level support to the Vice President for Assessment, Director of Psychometrics, and Director of Test Development, including preparation of presentations and meeting materials, budget tracking, scheduling, and coordinating meetings and travel, completing expense reports, and coordinating department activities such as team building
- Creates, distributes, and analyzes surveys using Qualtrics survey tool, including post-meeting surveys for volunteers and internal surveys as needed
Other Functions :
Supervisory Responsibilities :
N / A
Required Qualifications :
Preferred Qualifications :
Travel Required
Travel outside the ABP office is expected to be between 1-5% of the time.
This position is expected to be in-person at the ABP for specific meetings (eg, subboard and exam committee meetings, team building).
Work Environment :
The work environment is an office setting. The noise level in the work environment is usually low to moderate. The environment is also temperature-controlled. This may vary if working from home.
Physical Demand :
While performing the duties of this job, the employee is regularly required to communicate with others. The employee is frequently required to stand, walk, sit, demonstrate hand and finger dexterity in the course of their work, handle or feel, and reach with hands and arms. The employee is occasionally required to climb, balance, stoop, kneel, crouch or crawl.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
The expected physical workload is expected to be Sedentary work, as described below.
Sedentary Work : Exerting up to 10 pounds of force occasionally and / or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
This role is expected to use the following machines, tools, and equipment :