Front Desk Receptionist

About this position

Be the first point of contact for the company. Provide administrative support across the organization. Handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.

The Position's Responsibilities

· Serve visitors by politely greeting, welcoming, directing and announcing them appropriately.

· Politely and professionally answer, screen, and forward any incoming phone calls while providing basic information when needed.

· Maintains organized, safe and clean reception area.

· Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.

· Receive and sort daily mail and deliveries immediately to the appropriate person. Provide notification to appropriate parties when packages and deliveries arrive.

· Complete weekly check run and deposit scan.

· Collect and maintain W-9 forms from vendors and subcontractors to ensure proper tax documentation and compliance with IRS regulations.

· Track and maintain tax exemption certificates and business licenses for vendors and subcontractors to ensure regulatory compliance and avoid project delays or tax liabilities

· Collect and track Certificates of Insurance (COIs) from subcontractors and vendors to ensure compliance with company and project insurance requirements.

· Serve as backup for Accounts Payable operations, including invoice processing, vendor communications, payment runs, and reconciliation of statements to ensure timely and accurate payments.

· Maintain an office professional appearance.

· Maintain security by controlling access to office.

· Perform other clerical receptionist duties such as filing, document copying, typing documents, updating spreadsheets, etc

· Actively look for ways to assist others in office with tasks as needed.

· Ability to learn accounting and other software.

· Other duties may be assigned as needed.

Required Skills/Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Proficient with Microsoft Office Suite.

· Solid communication skills, both written and verbal.

· Ability to be resourceful and proactive in dealing with issues that may arise.

· Ability to organize, multitask, prioritize and work under pressure and timelines.

· Strong focus on customer service.

Education and Experience

· Proven working experience in a front office handling receptionist responsibilities.

· High school degree or equivalent.

Participate in American Boiler & Mechanical’s Benefits

We are concerned for you and your family’s stability and well-being, so we offer a suite of benefits to help you grow and progress in your career with AB&M, including:

· You will join a winning team that delivers for our clients, while maintaining a quality work-life balance.

· We provide personalized training to round-out any other deficient areas, including job shadowing with more experienced team members, or more formalized training opportunities. Employees may have the opportunity to join a four-year paid apprenticeship training program (offered in plumbing, pipefitting, sheet metal). This allows team members to grow and advance at their own pace.

· Job advancement opportunities are offered on a merit basis.

· Health and dental insurance are offered for employees and families (company pays 60%).

· Company provided life insurance & short-term disability. Employees have the option to elect long term disability.

· 401(k) eligibility with a 4% company match.

· Rigorous safety training programs are provided, maintaining a safe environment.

· Company vehicle (with fuel card) are provided for many positions, after a trial period.

· Company-provided mobile phone.

· PTO starts after a trial period, providing 12 days of PTO time, eventually maxing out at 5 weeks. Six paid holidays/year.

Working Environment

· Our employees that take pride in the work that they do and strive to put in their best effort each day.

· The management team empowers employees to have a voice within the company.

· We are a family owned and operated business with leadership that has remained within the same family for years. The same values exist from when the company started as well as current business strategies that bring balance to the working experience.

· We are an equal opportunity employer that values diversity in race, ethnicity, age, religion, gender identity or expression, sexual orientation, politics, national origin, veteran status, or disability status. Our diversity encourages input from all team members as we look to continuously improve ourselves and our service offerings.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift

Work Location: In person

Salary : $18 - $20