What are the responsibilities and job description for the Sales Support Payables position at American Business Forms Inc?
At American Solutions for Business, we pride ourselves on helping people live their American dream. As an employee-owned company, we provide value to our stakeholders through entrepreneurial relationships and solutions. Since 1981, we have grown to be one of the largest distributors in the industry, providing customers with print, branded merchandise, eCommerce solutions, fulfillment and more.
We looking to add to our team! As Sales Support Payables team member you would be responsible to create, process and complete vouchers within limited time parameters utilizing the ASB systems.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Create vouchers and process vendor invoices within ASB systems.
- Validate and process vendor invoices to match dispatched purchase orders and order coding instruction which completes the vouchering process.
- Process vendor short pay requests, pre-paid postage and vendor invoices.
- Takes appropriate action to ensure capture of prompt pay discount
- Research and provide resolution for errors on the Matched Exception report.
- Partner with accounts payable team to correct errors and resolve issues.
- Review and follow up on outstanding vouchers for completion.
- Assist sales support department as needed.
Supervisory Responsibilities
This position has no supervisory responsibilities.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Required: High School diploma or general education degree (GED) plus one to three years of related experience in accounts payable or related field. Preferred: Associates degree (AA) in Accounting with one year of related experience and/or equivalent combination of education and experience.
Competencies
- Customer/Client Focus
- Communication Proficiency
- Problem Solving/Analysis
- Organizational Skills
- Technical Capacity
- Flexibility
- Time Management
- Teamwork Orientation
Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, sales associates and other employees of the organization.
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions and percentages.
Computer Skills
Must possess a basic working knowledge of Microsoft Office and web based programs. Ability to work quickly and accurately with keyboard, 10-key, calculator and/or adding machine.
Reasoning Ability
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
Ability to protect and properly handle confidential financial information.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and occasionally required to stand or walk. Most work is done at a computer work station, which requires repetitive wrist and hand movement.
Duties require sight, speech and hearing. Specific vision abilities required by his job include close vision. The employee must rarely lift and/or move up to 25 pounds.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
AA/EEO/Vet/Military
