Billing Specialist

Job Title: Billing Specialist

Job Summary:
We are seeking a detail-oriented Billing Specialist to handle the preparation and processing of customer invoices. This role ensures accurate billing by verifying trip details, entering data into our system, and maintaining proper documentation. The ideal candidate has a strong background in billing, excellent organizational skills, and the ability to collaborate with internal teams and customers.

Essential Responsibilities:

• Verify trip numbers and confirm accurate billing details in customer orders.
• Enter order information into the computerized rating software.
• Review audits to ensure correct rates and mileage calculations using PC Miler.
• Prepare timely and accurate invoices with all necessary supporting documents.
• Scan and organize Bills of Lading (BOLs) and Proof of Delivery (PODs).
• Print and mail billing invoices along with required documentation.
• Index and manage billing-related documentation.
• Generate supplemental invoices as needed.
• Collaborate with accounts receivable and collections teams to resolve balance due invoices.
• Communicate with customers regarding billing inquiries and requests.
• Provide PODs to customers upon request.
• Support the accounts receivable and collections teams when necessary.
• Follow up with customers to obtain missing PODs.
• Research driver detention cases before invoicing and gather required documentation.
• Audit city driver worksheets to ensure completed paperwork.

Additional Responsibilities:

• Perform other related duties as assigned.

Qualifications:

Education:

• High school diploma or equivalent required.

Experience:

• Minimum of 2 years of billing experience required.
• Industry-related experience preferred.

Skills & Knowledge:

• Proficiency in Microsoft Outlook.
• Experience with Innovative Software preferred.
• Familiarity with AS400 and general accounting software.
• Knowledge of transportation billing processes.

Financial Responsibilities:

• Ensure accurate entry of rates and billing details into the Innovative Software system.
• Maintain timely billing to prevent financial accruals at month-end.
• Mistakes in this role could significantly impact company operations.

Job Type: Full-time

Pay: Up to $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• What are your salary requirements?

Experience:

• Accounting: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Location: In person

Salary : $26