What are the responsibilities and job description for the Senior Executive Assistant to the Chief Advocacy Officer position at American Clean Power Association?
About Us
The American Clean Power Association (ACP) is the leading voice of today's multi-tech clean energy industry, representing energy storage, wind, utility-scale solar, clean hydrogen, and transmission companies. ACP is committed to meeting America's energy and national security goals and building our economy with fast-growing, low-cost, and reliable domestic power. Learn more at cleanpower.org.
Position Summary
Under the direction of the Chief Advocacy Officer (CAO), the Senior Executive Assistant will provide high-level administrative support to the CAO, coordinating efforts within the Advocacy team, and collaborating with other departments such as Policy, Communications, Membership and Operations. The Senior Executive Assistant's primary focus will be 1 : 1 support to the CAO but they will also be responsible for supporting the collaboration with the Advocacy department and across other departments to ensure the smooth execution of advocacy-related initiatives. This includes advocacy campaigns, working with external stakeholders, and aligning advocacy strategies with organizational goals.
The Senior EA will also interact with all levels of staff within ACP and with key external stakeholders and members. Excellent communication skills, professionalism, organizational skills and a desire to learn the industry are necessary attributes for this position.
Essential Functions / Major Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. Reasonable accommodation may be made to enable an individual with disabilities to perform the essential functions. Other duties may be assigned to meet business needs.
- Provide 1 : 1 administrative support to the CAO, including calendar management, travel coordination, and expense reports.
- Assist the CAO in preparing materials for meetings with lawmakers, industry partners, and other advocacy stakeholders, including presentations, briefings, and talking points.
- Coordinate advocacy events such as meetings with legislators, industry forums, or coalition-building activities.
- Support the CAO in managing advocacy campaigns, tracking progress, and ensuring all initiatives align with the association's strategic goals.
- Help prepare materials for internal and external advocacy communications, including policy statements, advocacy alerts, and member updates.
- Develop and organize meeting agendas, track follow-up items, and coordinate efforts within the Advocacy department.
- Assist with the development of content for advocacy-related communications, including newsletters, emails, and presentations.
- Support the organization and logistics of major advocacy events, such as fly-ins, webinars, and advocacy days.
- Maintain and organize all advocacy-related materials and ensure they are easily accessible to the team.
- Serve as a liaison between the Advocacy department and other teams (e.g., Policy, Communications, Membership), ensuring that advocacy initiatives are integrated into broader organizational goals.
- Coordinate and track special advocacy projects, providing organizational and logistical support.
- Provide onboarding for new Advocacy department staff to ensure they are familiar with advocacy policies, practices, and procedures.
- Identify and implement tools and systems that enhance the department's efficiency and effectiveness.
- Perform additional administrative duties as assigned.
Education, Experience, Skills
Job Conditions
We are a fast-paced, high-energy organization with a very ambitious agenda and a staff that is highly motivated. This position may experience high-level work demands and independent decision-making under tight timelines. Occasional travel outside of the Washington, DC area for meetings or events may be required. Applicants must be currently authorized to work in the United States on a full-time basis. ACP will not sponsor applicants for work visas.
We reasonably believe that the base salary range for this position is $95,000- 115,000. t ACP, a wide range of factors are considered when making compensation decisions including and not limited to skill set, experience, training, education, knowledge, and other business and organizational needs. ACP offers 401k, PTO and sick leave, commuter benefits, wellness reimbursement, and professional development / tuition reimbursements for eligible employees.
This privacy notice applies to the processing of personal information that ACP collects about candidates for employment. Throughout the application process, ACP may collect some or all of the following categories of personal information : name and address; email address; age or date of birth; race or other demographic information; occupation and employment history; phone number; education; and / or social security number or other identification data.
ACP provides this information to third-party service providers to store and process this data on our behalf, for background checks, and for regulatory compliance. ACP does not sell any applicant personal information.
Salary : $95,000 - $115,000
