Events Specialist

Job Overview
American Contract Bridge League is seeking an Events Specialist. The Events Specialist serves as a member of the Meeting Services team, planning, coordinating, and executing logistics and activities at ACBL’s North American Bridge Championships (NABCs). This position will perform organizational and accounting duties in a deadline-driven, customer-focused environment.

This position will report to the Events Manager and will report to work at ACBL’s Headquarters in Horn Lake, MS. Business hours are Monday-Friday, 8 a.m. to 4:45 p.m.; hours will vary while traveling.

Responsibilities

• Serve as liaison to travel agency, collect travel statistics, and maintain reports
• Schedule and coordinate on-site and off-site meetings to include invitees, locations, agendas
• Collaborate with each NABC host committee to select and purchase gifts and prizes
• Reconcile all departmental invoices, including the North American Bridge Championship host hotels’ bills; verify and code charges, and submit to Accounts Payable for payment within required deadlines. Authorized to approve expenses up to $2,500
• Approves airline expenses over $500
• Assist manager as needed in expense tracking, budget preparation and budget management.
• Make and answer calls and send and reply to email, providing the highest level of customer service in each interaction
• Overnight travel to NABCs three times each year, for approximately 15 days each time.
• Overnight travel to NABC host cities for year-out and, as needed, month-out planning meetings.
• Will be committed to continuous learning to eventually take on the housing responsibilities, including but not limited to making reservation requests, changes, and cancellations, handling special accommodations, reviewing room availability, overflow options, and attrition

Qualifications

• High School diploma required
• Experience or education in the hospitality field (hotel, convention services)
• Work experience will include: a minimum of 3 years’ administrative support, a minimum of 2 years’ customer service (internal and external), and accounting experience or college coursework preferred
• Knowledge of basic accounting processes (payables, receivables, budget preparation and expense tracking)
• Proficient in Microsoft Office (Teams, Word, Excel, Outlook, PowerPoint)
• Ability to communicate effectively, verbally and in writing, in English
• Detail-oriented multi-tasker with excellent organizational and prioritization skills
• Ability to manually lift and move up to 40 pounds without assistance
• Ability to stand and walk for extended periods of time, climb stairs, stoop, bend, and reach above head

Job Type: Full-time

Pay: Up to $45,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $45,000