What are the responsibilities and job description for the Marine Coordinator - Fleet Logistics position at American Cruise Lines?
Marine Coordinator— Vessel Logistics
American Cruise Lines is seeking a shoreside Marine Logistics Coordinator to work in our Guilford, CT office, supporting our growing cruise ship fleet that sail unique itineraries along rivers and coastal waterways of the East Coast, Pacific Northwest, Columbia-Snake Rivers, and Mississippi-Ohio-Cumberland Rivers. Our ideal candidate should be experienced in fundamental data entry, demonstrate poised negotiation tactics, exhibit excellent intrapersonal skills, and have relationship-building capacity. Our candidate should be a meticulous and disciplined task manager, prioritizing and delivering a fast-paced workflow. Our candidate must be a committed workplace role model working in teams and autonomously, always aligned with our company mission and values.
Mission:
Share America’s Story on the Finest American Ships
Who we are:
We are hospitality, marine, and shipbuilding professionals. Carrying out our mission on the finest American ships sets our service standard and pushes us to build innovative, new ships. Only a strong team providing great customer service, operating well, and caring for guests through their entire experience can make an experience the finest.
We travel America’s original roads and share its stories from the vantage point of so many who have come before us. We deliver highly personalized service and provide a relaxed atmosphere onboard our modern fleet of ships. Our accommodating, all-American crew welcomes you with an unequaled level of attention.
We look for talented and motivated people who share our values.
Core American Competencies:
- We take pride in our job performance and ownership in our team success!
- We make guests happy!
- We smile, keep ourselves sharp, and keep our ship clean!
- We motivate others to perform at their highest ability!
- We resolve, research, own, and follow up!
- We move fast and are accountable for our actions!
- We live into our mission, values, and identity!
- We strive for excellence and look to the future!
Who you are:
As a Marine Logistics Coordinator, you are connected to our mission to Share America’s Story on the Finest American Ships. You are committed to providing accurate, timely, and cost-effective logistics to our ships and crews every day across an expansive operating area. You deliver logistics consistently and economically, while also regularly surging capacity and pivoting solutions to deliver short-notice logistics requirements to keep our crews and ships sailing. You’re a role model of professionalism and optimism within our workplace. model, teach, and maintain the highest levels of seamanship, professionalism, and service. The position of Marine Logistics Coordinator is a great opportunity to play an essential role in serving our crews and ships while directly contributing to the continued success of American Cruise Lines.
The Marine Coordinator reports to the Fleet Support & Logistics Manager. The Marine Coordinator is responsible for supporting safe and compliant vessel operations, adherence to company and regulatory standards, and representing the company as a professional role model. Our Logistics Coordinator executes daily inventorying, price optimization, ordering, and invoice processing of fleet fuel, lubricants, waste oil, sewage, and regulatory requirements. The Marine Coordinator communicates continually and travels periodically to sustain positive partnering relationships and competitive agreements with docking, fuel, lubricant, waste oil, recycling, security, and hazardous waste disposal vendors, achieving year-over-year competitive advantage in compliance and logistics execution.
The Marine Coordinator generates routine inventories, reports, and audits to ensure regulatory adherence and reporting requirements to international, federal, and state agencies.
The Marine Coordinator also produces quarterly updates outlining the current status, future outlook, and proposed execution plan for continual optimization of port, security, fuel, lubricant, waste oil, and hazardous waste disposal services. The coordinator completes quarterly audits of 25% of fleet compliance and logistics execution, completing audits of every vessel annually.
Marine Coordinators are detail-oriented and action-oriented professionals continually keeping fleet operations and logistics ahead of planning timelines and operational schedules.
Responsibilities:
- Execute daily fleet port, security, fuel, lubricant, waste oil, sewage servicing.
- Understand and enforce fleet adherence to company and regulatory standards.
- Sustain professional long-term relationships across vendor and community stakeholders.
- Optimize economic and competitive advantage of fuel, lubricant, waste oil, and sewage services across all fleet routes.
- Regularly compete and verify optimal vendors, providers, and service locations to achieve best economics and logistics.
- Monthly auditing of marine and engine consumables for verification with procurement and supply chain teams
- Audit and improve safe, compliant, and economical port, fuel, lubricant, waste oil, and sewage servicing.
- Build teamwork across Marine, Hotel, and Culinary department managers and procedures.
- Administrative reporting, filing, invoicing, and documentation of compliance and logistics responsibilities
Qualifications:
- Logistics purchasing experience
- Experience with Microsoft Suite programs, documents, and calendars
- Poised communication and problem-solving skills
- Excellent intrapersonal and professional relationship-building skills
- Proven multi-tasking and prioritization project execution skills
- Purchasing and cost comparison-optimization experience
Work Environment:
- Daily in-person work at our Guilford, CT office.
- Periodic travel (14-21 days annually) to port and logistics locations around the country on board our fleet of ships.
- Professional fast-paced environment with a demanding time schedule.
