Part-Time Administrative Support Specialist

Job Summary

American EIS is a growing company dedicated to delivering high-quality products and exceptional customer service. We are seeking a detail-oriented and organized Part-Time Administrative Coordinator to support our daily operations.

The Part-Time Administrative Coordinator plays a critical role in ensuring the smooth operation of American EIS’s office and administrative functions. This position requires a high level of attention to detail, organization, and professionalism. Key focus areas include:

· Office Operations & Organization: Keeping the office running efficiently by managing documents, handling correspondence, and maintaining records.

· QuickBooks & Accounting Support: Performing data entry, reconciling transactions, assisting with invoicing, and maintaining accurate financial records.

· Customer & Vendor Communication: Acting as a professional point of contact for customers and vendors, ensuring inquiries are addressed promptly and accurately.

· Quote & Order Processing: Assisting with order entry and ensuring timely processing of quotes and sales orders to support business operations.

· Call Management: Answering and routing incoming calls professionally while providing friendly and helpful customer service.

· Data Accuracy & Record Keeping: Maintaining up-to-date and accurate records to support compliance, financial tracking, and reporting.

This role requires a proactive approach to administrative tasks, strong communication skills, and the ability to multitask effectively. The ideal candidate will be a reliable team player who takes initiative and enjoys supporting business operations.

Key Targets and Responsibilities

· Perform general office duties, including filing, scanning, and organizing documents.

· Answer and route incoming calls in a professional manner.

· Assist with quote and order entry, ensuring accuracy and timely processing.

· Perform data entry and run basic reports in QuickBooks, maintaining accurate financial records.

· Handle light accounting tasks such as invoicing, expense tracking, and reconciliation.

· Maintain records and documentation for compliance and internal tracking.

· Provide customer service support, responding to inquiries and assisting clients as needed.

· Communicate with vendors to coordinate orders, shipments, and account details.

Qualifications:

• Previous experience in an administrative or office support role preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks.
• Strong attention to detail and ability to manage multiple tasks efficiently.
• Excellent verbal and written communication skills.
• Customer-focused with a professional and friendly demeanor.
• Ability to work independently and as part of a team.

What We Offer:

• Flexible part-time schedule.
• A supportive and collaborative work environment.
• Opportunity to grow with a dynamic company.

Key Competencies

• Integrity
• Honesty
• Intellectual curiosity
• High Energy
• Strong oral and written communication skills
• Value creation acumen
• Results-oriented
• Sound judgment
• Flexibility and resourcefulness

Compensation

· Ongoing training and professional development opportunities.

Job Type: Part-time

Pay: $22.00 - $26.00 per hour

Expected hours: 25 per week

Schedule:

• No nights
• No weekends

Ability to Commute:

• Hallettsville, TX 77964 (Required)

Work Location: In person

Salary : $22 - $26