Administrative Coordinator

Description

Summary:

The Administrative Coordinator is responsible for supporting the day-to-day operations of the business unit’s health and safety programs. This includes maintaining safety records, ensuring compliance with regulatory requirements, assisting with employee training, and providing administrative support to the business unit’s leadership team and AEG’s Safety team.
 

Responsibilities:

• Partner with the VP, EH&S to support the development, implementation, and maintenance of workplace safety policies and procedures.
• Maintain training attendance records and ensure all employees are trained according to regulatory and company requirements.
• Track safety key performance indicators (KPI’s) for the business unit and report to leadership and AEG’s Corporate Safety team.
• Help ensure the business unit remains in compliance with all health and safety regulations.
• Assist in ensuring the workplace is equipped with necessary safety equipment and personal protective equipment (PPE), and that equipment is regularly inspected.
• Maintain incident records and track trends to identify potential areas for safety improvement.
• Monitor inventory levels of safety equipment, PPE, and first aid supplies, ensuring items are available and in good working condition.
• Assist in ordering and distribution of safety equipment to employees.
• Act as a point of contact for safety-related inquiries, providing timely responses to staff and management and be the liaison between the business unit and AEG’s corporate Safety team.
• Help distribute safety communications, bulletins, and newsletters to keep employees informed about safety initiatives, best practices, and regulatory updates.
• Assist with organizing safety meetings, training sessions, and safety committee activities.
• Collect and analyze feedback from employees regarding safety concerns or suggestions and report to leadership and AEG’s corporate Safety department.
• Maintain records, ensure timely compliance with state and federal requirements for ASG fleet.
• Maintain all customer required insurance, regulatory and purchasing requirements.
• Assist in project management and billing.
• Performs other duties as assigned.

Qualifications

Qualifications:

• High school diploma or equivalent required.
• At least two years of experience in safety administration, office administration, or a related role.
• Familiarity with OSHA regulations, workplace safety standards, and safety management systems.
• Previous experience in an administrative support role in a safety department is a plus.
• Excellent verbal communication skills.
• Ability to execute directions accurately and with speed.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks, delegating when appropriate.
• Ability to operate or to quickly learn a variety of communications systems.

Work Environment & Hazards:

• This is an onsite position which requires this role to report onsite at the designated business unit.
• Ability to travel up to 25% from time to time.
   

Special Physical Demands:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.

Work Contact Group:

• Significant contact with all departments and staff at the designated business unit.
• Significant contact with AEG’s Corporate Safety Department.
• Moderate contact with external vendors.

Salary : $20 - $22