Associate Director, Project Manager

Description

Position Title  Associate Director, Project Manager

Reports to       Director, Improvements and Project Management

Classification  Exempt

ABOUT AEF

Make an impact from day one. A career at American Endowment Foundation (AEF) is more than just a job—it’s a chance to make a real difference and be part of something bigger. At AEF, we understand the difference between a workplace and a place where you can truly thrive. We offer a flexible, dynamic environment where your contributions matter, and our people-driven culture fosters inclusivity and collaboration at every level. If you’re ready to be part of an organization that champions innovation, integrity, and impact, we want to hear from you.

Headquartered in Hudson, Ohio, a suburb of Cleveland, AEF is one of the nation’s largest independent donor-advised fund (DAF) sponsors. Not familiar with a DAF? It’s the fastest-growing charitable giving option in the country, enabling individuals to support the causes that matter most to them. AEF is the trusted sponsor that makes it all happen. We proudly serve over 14,000 charitable individuals, nearly 6,000 financial advisors, and 2,500 partnering firms across the financial services industry.

Every day, we go above and beyond to deliver a best-in-class client experience, exceed expectations, and drive positive change. When you join AEF, you’re joining a team committed to making a lasting impact and helping others do the same. Ready to make your mark and be part of something extraordinary? It starts here.

POSITION SUMMARY

The Project Manager is a member of the Office of Technology Innovation and responsible for planning the project, leading the project team, overseeing the project schedule, identifying and mitigating risk, ensuring timely delivery of deliverables, communicating effectively with stakeholders, and monitoring project progress to maintain quality and meet project goals.  The Project Manager will be expected to work with and hold accountable individuals across the organization and third-party resources, with skills in problem solving, decision making, time management, effective communication and conflict resolution. The ideal candidate will have knowledge of project management frameworks, resource management and documentation with proven ability to lead projects of various sizes.

ESSENTIAL RESPONSIBILITIES

1. Define project scope, set goals, create detailed work plans, allocate tasks and estimate timelines.
2. Motivate and guide the project team, resolving conflicts, delegating tasks, and fostering collaboration.
3. Manage the project schedule including establishing project milestones, tracking progress against timelines, and addressing schedule deviations.
4. Identify potential risks, develop mitigation strategies, and proactively address issues that could impact project success.
5. Provide regular updates key stakeholders on project status, managing expectations and addressing concerns.
6. Ensure deliverables meet quality standards and implement quality checks throughout the project.
7. Allocate and manage project resources efficiently, including personnel, equipment and materials.
8. Complete project documentation, conduct post-project reviews, and formally close out the project.

Qualifications

SKILLS AND QUALIFICATIONS

• A bachelor’s degree or master's degree in a related field required
• Project Management Professional (PMP) certification preferred
• 4 or more years of work-related experience as an IT project manager
• Ability to lead and hold accountable internal and third-party project teams of various sizes
• Strong understanding of both predictive and Agile project management methodologies
• Extremely detail-oriented
• Strong written and verbal communication skills
• Adept at conducting research into project-related issues and products
• Ability to learn, understand, and apply new technologies
• Ability to effectively prioritize and execute tasks in a fast-paced environment