What are the responsibilities and job description for the Administrative Assistant (Full Time) position at American Executive Centers?
Job Description
American Executive Centers has six facilities in the Greater Philadelphia area in both Pennsylvania and New Jersey suburban markets. Our Executive offices offer wired, furnished Office Space and conference rooms with Reception, Secretarial and IT Support.
We are seeking a Full Time Administrative Assistant to support the secretarial needs of our clients in our Bala Cynwyd office.
Requirements:
- Applicants must have strong knowledge of Word, Excel, and PPT
- Excellent customer service skills
- Ability to handle multiple projects
- Strong organizational skills
- Good communication skills
- Proactive team-oriented attitude
- Strong "multi-tasker" capable of making informed decisions
- Proactive self-starter that works well with deadlines
- Energetic and upbeat
Duties:
- Coordinate and perform assignments, assuring that it's of high quality and delivered on time.
- Format and edit documents from draft to client-ready stage.
- Prepare written communications such as letters, memos, e-mail, etc.
- Data and file management.
- Plan and manage complex meeting and travel arrangements.
- Operate various office equipment.
- Perform other related duties and participates in special projects as assigned.
- Keep accurate daily records.
- Provide courteous customer service to clients.
- Carry out assignments, with minimal supervision.
- Prioritize work by considering its risk, importance, urgency, and potential business, organizational, or client implications.
- Work independently.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
