Development Assistant - Western Region

About Us  Join our Western Region development team at American Friends of the Hebrew University (AFHU), a national, non-profit organization whose mission is to support the Hebrew University of Jerusalem, one of the world’s most distinguished academic and research institutions. Since its inception, Hebrew University’s scientists, scholars and researchers have been committed to solving the most pressing global challenges of our time.     About the Opportunity  The Development Assistant will report to the Philanthropy Officer of the Western Region and will be an integral part of the development team​, helping manage our Los Angeles office and support frontline fundraising staff. The assistant will have the opportunity to work in collaboration with members of AFHU National staff, colleagues in Israel and interface with the Western Region’s leadership on all aspects of fundraising, donor management, and events. This role offers a unique opportunity for a driven and dedicated professional who is interested supporting a mission driven non-profit organization which strengthens Israel and positively impacts the world.   Schedule : Currently, our workforce works in a hybrid format with the flexibility to work from home several days a week and our LA location once or twice a week, or as needed.  Fundraising / Administrative Support  Maintain Western Regions Raiser’s Edge (RE) database   Update constituent contact information, primary solicitor assignment, update event attendance, upload donor report attachments and gift agreements. Enter Executive Director’s actions and opportunities.  Support regional research, liaise on national calendar, Executive Director and Western region outlook calendar, marketing and development operations’ request forms.  Office management : printing, supplies, mail / correspondence.  Support communications from the Western Region office – including drafting and facilitating regional correspondence (acknowledgement letters, stewardship materials, donor reports, and tribute, birthday, condolence, and holiday cards).  Serve as one of the frontline customer service representatives for the Western Region office, receiving phone calls and relaying both verbal and email messages to appropriate staff members  Collaborate with development, finance, accounts payable, marketing, alumni relations, and donor recognition team members.  Support Development Coordinator by assisting in processing and coding of incoming gifts; link gift with corresponding opportunity within database.  Support Development Coordinator by ensuring proper inscription and recognition.  Assist the Western Region donor collections, outstanding pledges and invoicing procedure.  Process expense reports and reconcile credit card expenses for AFHU Concur expense system.  Serves as the point person for mail pick up, deliveries and postage.  Event and Meeting Management & Execution  Assist regional events, including webinars, parlor meetings, mission, fundraising galas and meetings :    Support Junior Philanthropy Associate by researching event venues, available dates, and costs.  Support Development Coordinate to liaise with vendors to ensure timely and correct delivery of services, execution of contracts and payment of vendors.  Prepare meeting / event materials such as place cards, name tags, seating lists, agendas, and donor-visit materials.  Assist with solicitation permits and report final financials with proper government offices.  Collaborate with Development Operations to compile mailing lists from lay leadership and maintain database records.  Assist tracking event attendance, revenue and expenses.  Assist in event publications such as tribute journals and advertisements.   Coordinate and organize pre- and post-event correspondence.  Order event awards.  Staff events as needed (greeter, check-in, troubleshooting etc.).  Serve as back-up for other administrative staff on an as needed basis.  Special projects as assigned.  Required Qualifications  2-3 years of relevant fundraising, sales or non-profit experience.   Advanced proficiency in Microsoft Windows and Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.  Knowledge of Blackbaud’s Raisers Edge NXT or similar CRM donor management is preferred.  Experience in mail merge and email merge.  Creative, highly organized, and detail-oriented individual with the ability to work independently and as part of a team.  Ability to work in a fast-paced environment and effectively manage concurrent processes / projects.  Superior organizational skills and exceptional attention to detail.  Must have excellent analytical and writing skills.  Willing to handle diverse workload, with a high degree of flexibility.  Ability to filter and summarize large quantities of written information.  Professional demeanor, discretion and ability to handle confidential materials.  Excellent interpersonal and communication skills, both written and verbal.  Must be able to interact with all levels of staff, volunteers, donors, and the public.  Experience with design applications for invitations such as Canva a plus.  Strong writing and internet research skills.   Salary Range : $60,000-$65,000   AFHU offers a competitive salary and a comprehensive benefits package including but not limited to Medical and Dental Insurance, Flexible Spending Accounts, 403B Retirement Savings Plan, TransitChek Program, Employee Assistance Program as well as a generous time off / holiday policy.  EEO  We are an equal opportunity employer.  Please apply for the position using the following link : https : / / afhu.applytojob.com / apply   Powered by JazzHR

Salary : $60,000 - $65,000