What are the responsibilities and job description for the Intern, Meetings & Events position at American Gas Association?
Position Overview
The Meetings and Events Intern plays a role in supporting event logistics, coordination, and execution while working closely with internal teams and AGA member companies. The intern will gain valuable experience in event planning, vendor coordination, and member engagement while developing collaborative relationships across the association.
Role and Responsibilities
- Assist with the planning and execution of AGA meetings, conferences, and special events.
- Support logistical coordination, including venue selection, catering, audiovisual setup, and registration support.
- Assist in maintaining event timelines and checklists.
- Communicate with vendors, speakers, and attendees to ensure seamless event operations.
- Support the development of event materials such as programs, signage, and presentations.
- Assist with on-site event management, including registration, attendee support, and problem-solving.
- Coordinate travel arrangements and accommodations for staff and speakers, as needed.
- Conduct post-event evaluations and provide recommendations for future improvements.
- Some onsite travel to events may be required – local or another state.
Knowledge and Capability Requirements:
- Excellent verbal and written communication skills.
- Excellent organizational and multitasking abilities in a fast-paced environment.
- Ability to work independently or collaboratively with a team.
- Customer service mindset with a strong sense of care and urgency.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and virtual meeting platforms.
- Interest in event planning, hospitality, or association management.
Qualifications and Education Requirements
- Juniors and seniors enrolled in an accredited college or university.
- Suggested majors: Hospitality Management, Event Planning, Business Administration, Communications, or related fields.
