What are the responsibilities and job description for the Payroll, HR and Project Administrator position at American Mechanical, Inc?
Payroll, Human Resources and Project Administrator
HVAC mechanical contracting business located in Walnut Creek has an immediate opening for a person that enjoys a small business atmosphere, has a can-do attitude, is reliable, and willing to wear various hats. Job duties include payroll processing, assistance with human resources and benefits administration and some project administration tasks.
Payroll Duties:
Process bi-weekly and semi-monthly payroll using in-house Foundation software for approximately 30 employees, which includes:
- Timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes and other deductions
- Auditing of timecards to ensure accuracy of data, including PTO, overtime and meal breaks
- Submitting weekly payroll tax deposits to appropriate tax agencies
- Process new hires, promotions and terminations
- Responsible for certified payroll reporting and compliance
- Calculate and prepare payroll-related journal entries
- Issue W-2’s timely and accurately
Human Resources and Benefit Administration Duties:
- Administer onboarding process in Bamboo, entering in personnel documents, training, etc.
- Order background checks and conduct reference checks for applicants
- Oversee open enrollment for group health coverage. Responsible for ensuring new hires are enrolled in group health and 401k plans timely
- Process termination paperwork, COBRA administration, conduct exit interviews and respond to unemployment claims filed
Project Administration Duties:
- Organize and maintain project files, filing system and project communications
- Enter new projects into company’s accounting system
- Process all project-related change orders
- Obtain permits
- Handle insurance requests for new and existing projects
- File preliminary notices for projects
- Prepare and manage subcontract agreements
- Ensure that all appropriate city business licenses are renewed timely
Qualifications:
- Three years prior construction payroll processing, including certified payroll
- Excellent written and oral communication skills an absolute must
- Detail oriented with strong analytical skills
- Understanding of federal, state and local wage and tax laws
- Familiarity with LCP Tracker a plus
- Self-motivated, able to work with a minimum of supervision, and handle matters with complete confidentiality
- Proficient in Microsoft Word, Excel and Outlook
- Experience with Foundation Software a plus
- Construction industry experience a plus
Employee Benefits include:
- Group health coverage including medical, dental and vision
- Paid time off and holiday pay
- Employee Stock Ownership Plan (ESOP)
- 401k retirement plan
- Health Savings Account
When applying, please include cover letter and salary requirements.
