What are the responsibilities and job description for the Payroll Coordinator position at American Optometric Association?
This position is based out of our main office in St. Louis, Missouri, but it is eligible for a hybrid schedule (up to 2 remote work days per week) in accordance with AOA's telecommuting policies.
Are you a skilled payroll professional with a passion for ensuring a seamless payroll and HR experience for employees? The AOA is looking for a talented Payroll & Human Resources Coordinator to join our team!
As our Payroll Coordinator, you'll play a vital role in the employee experience by processing payroll, coordinating our retirement program, and supporting essential HR functions. You'll be a trusted resource for staff and the bridge between AOA and external partners.
KEY RESPONSIBILITIES
- Processes bi-weekly payroll, including withholdings and other payroll adjustments such as garnishments, bonuses, etc., and prepares reports as needed.
- Prepares bi-weekly and month-end journal and cash management entries for payroll transactions, bank activity, and accruals.
- Reconciles employee insurance cost allocations and general ledger accounts.
- Prepares various Payroll and HR reports as needed.
- Ensures timely completion of employee offboarding processes.
- Acts as liaison for AOA’s 401(k) TPA, processing distributions, rollovers, new hire enrollments, and preparing annual reports.
- Coordinates the annual 401(k) audit, providing necessary documentation and working with external auditors.
- Stays abreast of federal regulations for employer-sponsored retirement plans.
- Prepares year-end reports and documentation, including ACA 1095s and W-2s, in conjunction with Insperity.
- Maintains staff personnel files and assists with HR and Payroll file management.
- Partners with the Associate Director of HR to maintain the HR and Payroll calendar and staff intranet and prepare staff communications.
- Assists with recruitment and onboarding processes, including posting positions, scheduling interviews, and managing HRIS data.
- Prepares salary and benefit costs for the annual budget process.
- Supports the Finance Center by updating vendor information and processing credit card payments.
OUR IDEAL CANDIDATE
- 3 years of experience in payroll administration; experience in accounts payable and/or receivable may be accepted
- Some experience with HR functions is preferred
- Working knowledge of electronic payroll processing platforms
- Basic understanding of FLSA compliance and timekeeping processes
- Knowledge of 401(k) plan administration is a plus
- Proficient in Office 365 (Outlook, Excel, Word, etc.)
- Excellent attention to detail with strong analytical and reconciliation skills
- Independent worker and problem solver
- Strong interpersonal skills and customer service-oriented
- Maintains confidentiality and handles sensitive information appropriately
- Prioritizes workload effectively and meets deadlines
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- Monday to Friday
Ability to Relocate:
- St. Louis, MO 63141: Relocate before starting work (Required)
Work Location: Hybrid remote in St. Louis, MO 63141