What are the responsibilities and job description for the Administrative Assistant, MEET Las Vegas position at American Payroll Institute Inc?

Job Description

Summary / Objective

The Administrative Assistant supports the sales, event services, and education departments of MEET Las Vegas and PayrollOrg (PAYO). The successful candidate performs administrative duties which support the general operations. The Administrative Assistant works in a sales and customer service environment.

Essential Functions

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Performs administrative duties which support the general operations.
Answers and directs phone calls; greets visitors and conducts venue tours as required.
Responds to and resolves administrative inquiries.
Assembles & prepares sales materials for client distribution.
Populates, updates and maintains client database including updates and report generation.
Drafts, proofreads, and edits documents.
Performs exam proctoring.
Maintains office supplies; coordinates maintenance of office equipment.
Maintains in-bound and out-bound mail and / or shipments.
Maintains records and documents in accordance with procedures.
Maintains calendar of contracted services.
Coordinates and schedules meetings, transportation, and appointments; takes meeting minutes as requested.
Prepares expense reports and invoices for review and approval.

Qualifications : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Knowledge of hospitality, events or similar industry.

Intermediate proficiency using Microsoft Word, Excel, and Publisher.

Ability to manage a multi-phone line system.

Ability to accommodate a flexible start time to support venue guests.

Ability to work on weekends and holidays.

Ability to use personal transportation for business purposes.

Ability to obtain Southern Nevada Health District (SNHD) food handler and Techniques of Alcohol Management (TAM) card within 6 months of employment.

Required Education and Experience

High school diploma or general education degree (GED) required.

One year of experience in an administrative support role.

Preferred Education and Experience

Associate’s Degree or high level of education.

Experience in creating effective marketing and promotional collaterals.

Experience with client relation management software or event diagramming, seating and design platforms (TripleSeat and / or Social Tables platforms).

Certificates, Licenses, Registrations

Must obtain exam proctoring certification within 2 months of employment.

Southern Nevada Health District (SNHD) food handler and Techniques of Alcohol Management (TAM) card

Supervisory Responsibilities

This position has no direct reports.

Internal and External Interfaces

Internal : MEET Las Vegas and key stakeholders of the PAYO with regular interaction with Accounting, Education, and Technology department representatives.

External : PAYO Board of Directors, class participants, and committee members; prospective clients, vendors, suppliers, contractors, and other building guests.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies :

Adaptability - Adapts to changes in the work environment; able to deal with frequent change, delays, or unexpected events.

Analytical - Synthesizes complex or diverse information; collects and researches data.

Business Acumen - Understands business implications of decisions.

Ethics - Works with integrity and ethically; upholds organizational values.

Initiative - Seeks increased responsibilities; looks for and takes advantage of opportunities.

Innovation - Meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas.

Interpersonal Skills - Maintains confidentiality; works well individually or collaboratively.

Judgment - Exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process.

Leadership - Exhibits confidence in self and others; effectively influences actions and opinions of others; accepts feedback from other.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; demonstrates group presentation skills; participates in meetings.

Organizational Support - Follows policies and procedures; supports organization's goals and values.

Planning / Organizing - Prioritizes and plans work activities; sets individual goals and objectives.

Problem Solving - Gathers and analyzes information skillfully.

Quality Management - Demonstrates accuracy and thoroughness.

Written Communication - Writes clearly and informatively; creates routine correspondence; edits work for spelling and grammar; varies writing style to meet needs; able to read and interpret written information.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Requires prolonged sitting, walking, and standing depending on the job tasks with bending, stooping, pulling, pushing, crouching and stretching, and lifting up to 50 lbs. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other technology equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. Prolonged exposure to computer monitors. Normal office environment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Apply for this job

Receive alerts for other Administrative Assistant, MEET Las Vegas job openings

Administrative Assistant, MEET Las Vegas

What are the responsibilities and job description for the Administrative Assistant, MEET Las Vegas position at American Payroll Institute Inc?

What is the career path for a Administrative Assistant, MEET Las Vegas?

Job openings at American Payroll Institute Inc

Not the job you're looking for? Here are some other Administrative Assistant, MEET Las Vegas jobs in the Las Vegas, NV area that may be a better fit.

We don't have any other Administrative Assistant, MEET Las Vegas jobs in the Las Vegas, NV area right now.

AI Assistant is available now!