Meetings & Events Intern

Job Summary

The Meetings & Events Intern will coordinate and plan numerous small training and non-revenue-generating meetings and conferences for API industry segments, departments, and resource committees.   

Projects and Tasks

• Coordinates and enters meeting details and registration processes into the meeting registration database for all relevant meetings. 
• Processes invoices and vouchers for approval. 
• Coordinates the retrieval of and response to communications from clients within 48 hours of documented receipt. 
• Answers telephone calls skillfully and effectively; documents and relays messages accurately and promptly; identifies urgent or priority calls and ensure a response within 24 hours. 
• Enters registrations of meetings, conferences, workshops, and seminars into the associated databases. 

Qualifications

• Degree in Hospitality Management, Event Planning or Travel and Tourism Management Preferred

• Ability to follow instructions and adhere to program policies and procedures. 
• Strong attention to detail.

Physical Requirements

• Able to remain in a stationary position working on a computer
• Move about the office to access office machinery, meeting rooms, etc. 
• Operate a computer and other office machinery such as printers and copy machines
• Transport items and equipment up to 25 lbs. on occasion 

This job outline describes the typical accountabilities and requirements of the position and should not be construed as an all-encompassing description of every duty performed by or expected of the incumbent.

EEO Statement

API is an equal opportunity employer, and diversity is a core value.  We are dedicated to creating and sustaining an inclusive and equitable working environment for all.  All aspects of employment will be based on merit, competence, performance, and business needs. Our success in maintaining a reputation for professional excellence depends on selecting the best-qualified candidates. Achieving this objective means that no employee or applicant for employment will be discriminated against because of race, color, religion, age, gender expression or identity, sexual orientation, pregnancy (including childbirth, related medical conditions, breastfeeding, and reproductive health decisions), genetic information, national origin, disability, marital status, personal appearance, family responsibilities, political affiliation, matriculation, credit information, the status as a victim or family member of a victim of domestic violence, stalking or sexual offense, or any prohibited basis under federal, state or local law.

API is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the Human Resources Department via email at HumanResources@api.org.