Senior Exhibits Specialist

Job Summary

API exhibits at 25 international tradeshows, conferences and events each year to raise brand awareness, promote products and services and interact with our global customers. The Exhibits Manager is responsible for managing all aspects of API’s participation at these events which include exhibition, sponsorship, speaking opportunities and more. This person will handle pre-show, on-site and post-show logistics for each exhibit in an effort to meet set KPI’s. Internal and external coordination and clear communication are critical to success in this role. 

Essential Duties and Responsibilities Include:

Exhibits Management

• Oversee the implementation of strategies, objectives and KPIs for API’s participation in 25 tradeshows. Reporting to Director on a regular basis.
• Responsible for managing the tradeshow budget and ensuring each show is within the designated budget. 
• Work with external vendors and internal creative team to design tradeshow booths that meet the needs of internal stakeholders and tradeshow attendees. 
• Act as main point of contact with third-party vendors and show organizers. 
• Manage pre-event logistics to include contracts, ordering show services, shipping, booth staff management, collateral and giveaways.
• Lead pre-show staff preparation so booth staff are prepared upon arrival at each show. 
• Manage on-site exhibit logistics for select shows either remotely or in person (show dependent). When necessary, act as key personnel onsite directing booth staff and ensuring booth logistics. 
• Organize and lead post-show analysis to measure the success of the show and implement enhancements.
• Research and suggest tradeshow/conference options for API departments to consider attending.
• Coordinate sponsorship deliverables for applicable shows. 
• Help coordinate event participation promotion through social media, ads and other promotional activities. 

Standards Events Management

• Act as the liaison between the API Standards Department and API Events Department 

Qualifications

• Bachelor’s degree in relevant area, or other related field equivalent work experience.
• 3-5 years of experience in exhibit management, tradeshows, events or logistics preferred
• 3-5 years of experience in a similar role and subject matter expertise.
• Ability to prioritize, problem-solve and collaborate with team members.
• Organized, detail-oriented, and deadline-conscious.
• Excellent project management skills with the ability to handle multiple projects.
• Ability to stand and/or walk for long periods while onsite.
• Travel as needed to domestic and international tradeshows. 

Physical Requirements

• Able to remain in a stationary position working on a computer
• Move about the office to access office machinery, meeting rooms, etc. 
• Operate a computer and other office machinery such as printers and copy machines
• Transport items and equipment up to 25 lbs. on occasion 

Travel Requirements

•  Up to 25%, travel as needed to domestic and international tradeshows.

This job outline describes the typical accountabilities and requirements of the position and should not be construed as an all-encompassing description of every duty performed by or expected of the incumbent.

EEO Statement

API is an equal opportunity employer, and diversity is a core value.  We are dedicated to creating and sustaining an inclusive and equitable working environment for all.  All aspects of employment will be based on merit, competence, performance, and business needs. Our success in maintaining a reputation for professional excellence depends on selecting the best-qualified candidates. Achieving this objective means that no employee or applicant for employment will be discriminated against because of race, color, religion, age, gender expression or identity, sexual orientation, pregnancy (including childbirth, related medical conditions, breastfeeding, and reproductive health decisions), genetic information, national origin, disability, marital status, personal appearance, family responsibilities, political affiliation, matriculation, credit information, the status as a victim or family member of a victim of domestic violence, stalking or sexual offense, or any prohibited basis under federal, state or local law.

API is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the Human Resources Department via email at HumanResources@api.org.

Candidates are typically hired at a point in the salary range based on prior experience, education, and market demand for the role; candidates are also compared internally to their peers. 

API offers a comprehensive benefits package for our employees and their families.  More information about our benefits may be found at api.org/about/careers/benefits.