What are the responsibilities and job description for the Manager, Finance position at American Physical Therapy Association?
Title: Finance Manager/Assistant Controller
Department/Unit: Finance/Business Affairs
FLSA Status: Full-time, Exempt
Location: The position is located on-site at the APTA headquarters in Alexandria, VA
About APTA
Do you want to contribute to an organization dedicated to improving societal health? Would you like to collaborate with colleagues who are passionate about making a difference? Are you excited to work in a new state-of-the-art building designed to encourage movement, participation, and employee health?
Then you want to work for APTA!
APTA is the trusted leader for the physical therapy profession, representing more than 100,000 physical therapists, physical therapist assistants, and physical therapy students. Our approximately 150 employees support the associations mission to build a community that advances the profession of physical therapy to improve the health of society. Learn more in our Association Profile.
Located in Alexandria, Virginia, APTA has outstanding employee benefits, including flexible work schedules, generous retirement contributions, and travel subsidies for employees who choose public and active transportation.
Summary
The Finance Manager oversees the day-to-day financial operations of the department, ensuring accuracy, compliance, and fiscal responsibility. This role assists with budgeting, financial reporting, and cash flow while maintaining internal controls and adherence to nonprofit accounting standards. Responsibilities include overseeing accounts payable/receivable, month end closing, payroll management, and assisting with annual audit fieldwork and tax filings. The Finance Manager collaborates with leadership to provide financial insights, supports strategic planning, and optimizes financial processes. This position manages a staff of four and requires both high-level financial management and hand-on execution of daily accounting tasks.
This position is an opportunity to play a critical role in APTAs financial stability while working in a collaborative and mission-driven environment.
Essential Functions
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Financial Management & Reporting
- Assist with developing and managing annual budgets in collaboration with budget leads.
- Prepare financial statements, reports, and forecasts for leadership.
- Monitor cash flow and ensure timely processing of accounts payable and receivable.
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Accounting & Compliance
- Maintain accurate financial records and ensure compliance with GAAP and nonprofit accounting standards.
- Oversee reconciliations of bank accounts, credit cards, and general ledger accounts.
- Assist with annual audits and tax filings.
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Membership & Revenue
- Track membership dues trends, event revenue, sponsorships, and other income sources.
- Collaborate with the membership team to optimize processes involving both departments.
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Financial Strategy & Leadership
- Provide analysis and insights to leadership for financial planning.
- Seek out and identify cost-saving opportunities and operational efficiencies.
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Payroll
- Process payroll and ensure accuracy of salaries, taxes, and benefits.
- Assist HR Department with retirement plan administration.
Staff Expectations
- Upholds and fosters team values
- Complies with all APTA policies and procedures
- Performs other duties as assigned to foster achievement of association priorities
Qualifications
- Bachelors degree in finance, accounting or related field (CPA or MBA preferred)
- 5 years of experience in association/nonprofit financial management and compliance.
- Proficiency in accounting software (e.g. Sage, NetSuite, Prophix) and Excel.
- Knowledge of financial regulations and accounting standards.
- Strong analytical, problem-solving, and communication skills.
- Strong leadership skills
- Experience in supervising and developing staff/teams.
- Ability to work independently in a small team environment.
- Project management skills a plus
Travel Requirements
None
How To Apply
Please send resume and cover letter, including salary requirements, when applying.
Principals only; no agencies; no phone calls, please. Candidates selected to participate in an interview will be contacted by Human Resources.
The American Physical Therapy Association is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, ethnic or national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, disability, or military status or any other characteristic protected by law.
APTA participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information, please visit e-verify.uscis.gov.
APTA is committed to a diverse and inclusive workforce and invites and welcomes applicants with diversity of experience, mindset, and skills to add value to APTA and our staff community.
