Senior Executive Assistant

Senior Executive Assistant

As the global leader in the Premium Standing Solutions category, our goal is to be the number one manufacturer and distributor of Premium Anti-Fatigue Mats for consumers and businesses of all sizes. With today’s awareness campaigns, it is perfect timing to promote meaningful “Healthy Way of Life” solutions. Being 100% Made in America at our own factory and with proprietary technology, we have been developing premium ergonomic products since 1996. At American Pro Marketing, we are proud to have a positive impact on so many people’s lives.

General Summary:

The Senior Executive Assistant reports directly to the President of the company acting as their primary coordinator and liaison for internal and external relations. The Senior Executive Assistant is a dynamic, organized, highly personable, and self-directed individual who provides comprehensive administrative and project support to the President. The role requires high attention to detail and commitment to follow-through and execution. They assume responsibility for filtering projects, responding to requests, coordinating internal and external communications, and providing a variety of administrative services in a fast-paced environment. The Senior Executive Assistant manages the calendar and activities ensuring maximum efficiency, while providing support to the President.

Responsibilities to include but not limited to:

· Assists with correspondence and meeting information such as scheduling, note taking, and task follow up for business and personal needs.

· Responsible for day-to-day management of all calendars and activities to ensure high value time utilization in relationship to external and internal requirements.

· Timely remind and prepare the team for upcoming meetings and ongoing obligations.

· Drafts documents or conducts research to further projects.

· Reviews email communications and assists in providing timely responses to inquiries.

· Communicates with other Leadership and staff to ensure timely follow up of all action items.

· Organize all travel arrangements and prepares expense reports as necessary.

· Interacts with members to support American Pro Marketing, LLC’s mission, values, and goals.

· Provide support in dealing with confidential or sensitive personal or other organizational matters.

· Collaborates with Executive and Senior Management Team to foster a success-oriented, positive, high integrity organizational culture.

Qualifications:

· 5 years of experience as an Administrative Assistant working directly with an Executive or Senior Management Team.

· Associate’s degree preferred.

· Excellent organizational skills, flexible and able to multi-task, with demonstrated resourcefulness in setting priorities.

· Strong verbal and written communication skills, ability to effectively present and execute innovative ideas.

· Ability to draft reports and business correspondence. Outstanding grammar and proofreading skills.

· Strong sense of accountability, integrity, and ability to handle highly visible responsibilities.

· Excellent analytical skills, ability to quickly aggregate and analyze information.

· Ability to take initiative, act independently and direct one’s own work.

· Ability to work collaboratively and build effective relationships with key stakeholders and external partners.

· Able to handle stressful situations with measured calmness and decisiveness.

· Guided by exceptional common sense, maturity, discretion, and the ability to maintain confidentiality.

· Advanced knowledge and understanding of Microsoft Office, Teams, Tasks, Planner and the full suite of project and task management software.

This description is intended to provide the basic guidelines for meeting job requirements, responsibilities, knowledge, skills, abilities and working conditions may change as needs involve.

* Negotiable signing bonus for experienced candidates.