What are the responsibilities and job description for the Office Assistant - Part Time position at American Quarter Horse Association?
The American Quarter Horse Association (AQHA) is all about the horse and QData is one of the many ways we get to showcase this. QData is the only source that produces sale catalogs and pedigrees for the industry’s premier race and performance horse sales. We are looking for a part-time office assistant with equine knowledge to assist the QData team.
Position Summary:
The QData Office Assistant will perform routine clerical and administrative functions such as drafting correspondence, organizing and maintaining paper and electronic files, providing information to callers, and assist QData team as needed.
What are we looking for:
- Experience in an office setting, with proficient computer skills.
- Strong attention to detail with commitment to producing accurate work.
- Excellent customer services skills including verbal and written communication.
- High school diploma or equivalent required.
Responsibilities:
- Utilize various applications, including Microsoft Excel, Microsoft Word and other Microsoft Office programs, as well as email and the Internet.
- Prepare information for database entry and enter information into database.
- Answer telephones and provide customer service, relay messages or transfer calls to appropriate individuals.
- Answer emails and coordinate the flow of information, internally or with other organizations.
- Operate and assist in maintaining office equipment, such as fax machines, copiers, or phone system.
- Make copies of correspondence or other printed material.
- Order and dispense office supplies.
- Learn to operate new office technologies as needed.
- Manage and update email subscriber lists.
- Assist Office & Catalog Administrator with equine auction catalog production.
- Verify, fact-check, and proofread information.
- Receive and record incoming equine information changes.
- Other duties as assigned.
Details
- Part-time position available up to 24 hours per week.
- Business Hours: Monday – Friday, 8am – 5 pm
- This position is on-site only at the QData office located in El Reno, Oklahoma.
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