Executive Administrative Assistant-Mental Health

Executive Administrative Assistant-Mental Health

Overview:

American Relaxation Counseling Services (ARCS) is seeking an Executive Administrative Assistant. This role requires a deep understanding of mental health services, exceptional organizational skills, and the ability to manage sensitive and confidential information.

Please visit www.iamrelax.com for information.

Job Summary:

The Mental Health Executive Administrative Assistant provides specialized administrative support to senior executives in a mental health organization or facility. The assistant will facilitate effective communication, oversee administrative operations, and support executives in achieving organizational goals.

Key Responsibilities

• Executive Support:
• Manage executives’ calendars, scheduling meetings, appointments, and travel arrangements.
• Act as a liaison between executives, staff, and external stakeholders, ensuring clear and effective communication.
• Draft, review, and edit correspondence, reports, and presentations related to mental health services.
• Documentation and Compliance:
• Prepare and maintain client records, meeting notes, and other documentation in compliance with HIPAA and other relevant regulations.
• Ensure timely submission of reports, licensing renewals, and compliance documentation.
• Meeting Coordination:
• Plan and organize executive and team meetings, including preparing agendas, taking minutes, and distributing follow-ups.
• Coordinate board meetings and facilitate communication with board members.
• Project Management:
• Assist with mental health program development, tracking timelines, budgets, and deliverables.
• Support grant applications and funding proposals by gathering necessary documentation and data.
• Administrative Operations:
• Oversee office operations, including supply management and vendor coordination.
• Support hiring processes by coordinating interviews, onboarding new hires, and maintaining HR records.
• Client and Stakeholder Relations:
• Manage inquiries and correspondence with clients, partner organizations, and community stakeholders.
• Provide courteous and professional assistance to clients and families seeking mental health services.
• Financial Oversight:
• Track and process expense reports and invoices for mental health programs.
• Assist in budget preparation and monitoring expenditures.
• Confidentiality and Sensitivity:
• Handle confidential client and organizational information with the utmost discretion.
• Maintain sensitivity to the needs and experiences of individuals in mental health crises.

Qualifications

• Education:
• High school diploma required; Bachelor’s degree in psychology, social work, business administration, or a related field preferred.
• Experience:
• Proven experience in administrative roles, preferably within mental health or healthcare settings.
• Familiarity with mental health terminology and practices is a plus.
• Technical Skills:
• Proficiency in Microsoft Office Suite and mental health software systems (e.g., EHR platforms).
• Ability to learn and utilize HIPAA-compliant communication tools.
• Communication Skills:
• Strong written and verbal communication skills, with an emphasis on empathy and professionalism.
• Organizational Skills:
• Exceptional ability to prioritize tasks, manage time effectively, and adapt to changing priorities.
• Interpersonal Skills:
• Compassionate and approachable demeanor, with a focus on providing support to clients and colleagues.

Working Conditions

• This is a full-time position with standard office hours, but flexibility may be required for meetings or events outside typical hours.
• Work involves exposure to a healthcare environment, requiring professionalism and adherence to confidentiality standards.

***American Relaxation Counseling Services, LLC is an equal opportunity employer and does not discriminate against any employee/intern or applicant for employment/intern based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military status.***

Job Type: Part-time

Pay: $21.00 - $32.00 per hour

Expected hours: No more than 20 per week

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $21 - $32