Accounting Specialist/AP/Payroll

Since 1971, American Restoration has served as the region’s disaster specialists in the insurance restoration industry. We’re available 24/7, whenever disaster strikes. Whether it is fire, smoke, water, or sewer damage, we use the latest technologies and techniques to mitigate any damages that have occurred in a home or business.

We operate with a set of principles which drive our everyday efforts:

Helping Others | Compassion and Respect | Putting People to Work

At American Restoration, we are not just a group of people; we are a team dedicated to providing clients the best possible service while returning their lives back to normal.

Job Summary

The Accounting Specialist carries out duties for full-cycle accounts payable, payroll, and other administrative duties. Inputs supplier and subcontractor invoices, credit card receipts, and expense items to ensure day-to-day obligations and job cost updates are met in a timely and consistent manner. Completes the full payroll cycle. The Accounting Specialist is also responsible for setting up supplier and subcontractor accounts and maintaining all up-to- date insurance certificates and certifications. This position is also a member of the call rotation team to answer phones, greet visitors, and assist in project administrator duties. Performs other duties and special projects as assigned.

Key Responsibilities

• Analyzes vendor invoices, charge receipts, and credits to make certain transactions made are in accordance with established company approval levels. Reports major discrepancies and aids in the resolution of such.
• Administers appropriate A/P procedures and controls to assure that vendor invoices are processed correctly. This includes manual and automatic transactions, G/L account distributions, job cost allocations, Use Tax accruals, and other special procedures as applicable.
• Completes full-cycle payroll process, including direct deposit entries, tax deposits, and 401(k) payments.
• Selects and inputs disbursements to vendors, subcontractors and expenses for approval and printing by the Finance Manager.
• Inputs all transactions in accounting system in an efficient and timely manner, and updates details of activities into the job management systems as needed.
• Responsible for the ongoing maintenance of all department files which includes vendor invoices, general correspondence files, subcontractor agreements, insurance certificates, affidavits of capital improvements, exemption certificates, client files and the archival of records.
• Maintains accurate files for facilitating reporting of sales tax, 1099’s and other statutory obligations.
• Reconciles monthly credit card statements, and other accounts as directed. Responsible for adherence to financial closing schedules as determined and communicated by the Finance Manager.
• Processes company expense reports, reviews expenses for approval, adherence to company guidelines and per diem rates, as well as adequate documentation.
• Reviews vendor statements on a monthly basis to make certain that all invoices are being paid in accordance with the vendor's due dates. Reviews past due invoices and credit memos to determine reason for processing delay and follows up to see that past due transactions are expedited for payment. Assists in the formal reconciliation of the vendor's statement.

Additional Responsibilities

• Assists the Finance Manager, as part of team effort when directed, in HR functions, such as issuing employees tools and other items, inputting health care payments, updating files, filing, and other tasks as requested by manager.
• Prints and analyzes preliminary reports for 1099’s and worker’s compensation audits.
• Aids with the month-end and year-end closing efforts, as directed.
• Answers phones, greet visitors and directs calls to the proper colleague.

· Interacts with associates in other departments; educates on policy issues in a positive, effective manner.

• Assists and cross-trains with other teammates as needed; works as a team to accomplish group goals.
• Assists Finance Manager with compiling daily, weekly, and monthly financial reporting, as instructed.
• Assists with daily cash deposits or credit card payments and/or billing requests as backup to Accounts Receivable when needed, following all related policies and procedures.

o Assists with Accounts Receivable collection efforts and documentation requirements for mortgage endorsements when directed by Finance Manager.

o Processes daily time tickets; checks for accuracy and compliance with company policies; communicates variances with Finance Manager, Operations Manager or Project Managers; posts to QuickBooks and allocates costs to jobs.

o Obtain job leads by phone, 3rd parties and other methods; procure required data; assign project manager and schedule inspections or appointments as needed; input data into job management systems; following all necessary protocol.

• Demonstrates the ability to handle multiple responsibilities that are assigned, based on experience, ability, and knowledge.
• Reviews receiving documentation and related correspondence and approvals to assure compliance with Company procedures.
• Maintains confidentiality.
• Performs special projects and other assigned duties as required by the Finance Manager.

Qualifications/Skills

• High School diploma or GED required; Associates Degree or accounting coursework preferred.
• A minimum of 2 years of accounts payable experience required; construction or service industry experience preferred.
• A minimum of 2 years payroll experience required.
• A minimum of 2 years of experience with QuickBooks preferred; job costing experience preferred.
• Demonstrated knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices and budgets, as well as reconciliation procedures.
• Experience with Sales & Use Tax reporting preferred.
• Strong working knowledge of Microsoft Outlook, Word and Excel; intermediate level preferred.
• Exceptional attention to detail, ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload to meet company needs.
• Excellent verbal and written communication skills, with the ability to communicate both internally and externally.
• Demonstrated experience and ability to work independently and within a team to build relationships and interact effectively with business partners.
• Demonstrated consistency in values, principles, and work ethic.
• Willingness to take on new challenges, responsibilities, and assignments.
• Ability to always maintain professionalism and a positive attitude.
• Must be able to pass drug-screening, criminal background and driving record screenings.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Describe your interest in this position and your salary requirements.

Experience:

• Accounts payable: 2 years (Preferred)
• Payroll: 2 years (Preferred)
• Quickbooks: 2 years (Preferred)

Ability to Relocate:

• Shelby, NC 28150: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $22