What are the responsibilities and job description for the Executive Assistant position at American Savings Bank?
Primary Purpose of Job
Performs administrative duties and supports Senior/Executive officers.
Major Job Accountabilities
- Composes letters and handles incoming and outgoing correspondence.
- Screens telephone calls, sets appointments and arranges other business-related matters.
- Prepares budgets and actual expense worksheets.
- Monitors confidential reports and materials and ensures their accuracy.
- Controls and maintains ASB's possessions, such as office equipment, conference room audio visual equipment, company cars, company meeting rooms, etc. as assigned.
- Prepares for, monitors, and follows up on projects as assigned.
- Provides administrative support for all regularly scheduled and ad-hoc staff meetings:
- Communicates and coordinates with Senior Management, Board Committee members, Audit Committee members, Loan Committee members, ASB’S Board of Directors, and prepares packets for meetings as directed.
- Transcribes and distributes minutes as directed by the Executive officer.
Experience Required
Minimum three (3) years in the following:
- Experience in a professional, corporate office environment performing a high volume of complex administrative and secretarial tasks.
- Experience as an Executive Assistant is highly preferred.
Required Skills or Training
- Knowledge of office and administrative procedures which demonstrates organization, design and maintenance of files.
- General knowledge of English grammar, spelling and basic mathematic principles and procedures.
- Proficient in typing and 10-key; ability to input at high speeds with accuracy.
- Must be proficient in the use of the PC and MS Office Applications.
- Ability to communicate with brevity and clarity orally and through written communication to management, co-workers and bank personnel.
- Must have excellent grammar and spelling.
- Ability to deal effectively and courteously with a wide variety of people.
- Position is high stress, required to organize, meet multiple priorities and project due dates.
- Must be able to work independently on assignments and take initiative to resolve matters of all types.
- Communicates with all levels of management, directors, consultants, vendors and customers.
EOE, including disability/veterans
At American Savings Bank, we welcome and support all individuals and celebrate the diversity of our team members, customers and community. We are committed to ensuring that our online application process is accessible and provides an equal employment opportunity to all job seekers. If you need assistance searching for a job or submitting an application, please contact us by calling 808-538-2000 and a member of our Recruitment team will follow up with you. Mahalo for your interest in American Savings Bank!
