Job Description
Job Description
Do you want to join a mission-driven organization that makes a difference in the U.S. healthcare landscape?
ASTRO, the American Society for Radiation Oncology, is seeking an experienced Finance & Accounting professional to join our Finance team.
Reporting to the Finance Director, the Assistant Finance Director is responsible for managing accounting activities related to accurate financial reporting, ensuring compliance with general accepting accounting principles, corporate policies, external audits, and the annual IRS and Virginia tax filings. This position will be responsible for leading the month end close, developing and maintaining accounting principles, practices, and procedures to analyze financial information, preparing accurate and timely financial reports and statements, ensuring appropriate accounting control procedures, and supervising accounting staff.
This position manages tight deadlines and a multitude of accounting activities including maintaining the general ledger structure, financial reporting, year-end audit preparation, budget and forecast activities and working closely with the Finance Director to manage the organization’s finance and accounting functions. This individual possesses leadership abilities and will have contact with the organization’s Vice Presidents, Senior Management Team and Departmental Staff which requires strong interpersonal communications skills both written and verbal.
NOTE : ASTRO offers a hybrid work environment. The position is based in Arlington, VA at ASTRO’s headquarters and eligible for immediate telework up to 3x / week after an initial training period.
In this role, the Assistant Director of Finance will :
- Manage Month & Year End Close (ASTRO, ROI & ASTRO PAC)
Obtain and maintain a thorough understanding of the financial reporting and general ledger structure
Lead, coordinate & confirm an accurate and timely (meeting deadlines) monthly and year-end close.Perform reconciliation and analysis of all balance sheet accountsPrepare, analyze, and calculate overhead allocationsPrepare and analysis of year-end accruals and transactionsPerform all necessary research and analysis to ensure accurate balances in each general ledger accountFinancial Reporting (ASTRO, ROI & ASTRO PAC)Analyze, interpret, and have a clear understanding of the financial data
Prepare timely reporting of monthly and year-end financial statements including Balance Sheet, Profit and Loss and Cash Flow StatementsComplete monthly update of budget to actual reportsEnsure compliance with internal control policies and SOX environmentPlan, coordinate, and direct meetings to review budget to actuals with VPs and budget managersBanking AdministrationManage all banking functions – lockbox management, bank signatures and other banking products
Setup, maintain and oversee all credit card gateway and merchant account functions and productsManage bank and short-term investment accounts in compliance with ASTRO Treasury Management PolicyInitiate all bank transfers, wires, ACH transactionsEnsure the accurate and timely processing of positive pay transactionsAnnual Budget ProcessPrepare budget software system and materials for staff
Assist Finance Director in developing a budget for Finance DepartmentReview preliminary budgets & budget notes entered in budget softwareSchedule, facilitate and lead finance budget meetings with VPs and budget managersSchedule, participate and attend budget meetings with CEO and VP Finance & Administration.Ensure all budget updates from budget meetings with CEO are made in the budget softwareCreate and inactive accounts as needed per approved annual budgetsAnnual Audit for ASTRO & ROIPlan, coordinate, manage and lead the annual consolidated & ROI audit process, ensuring all requested materials are completed on time for the auditors and questions are answered.
Work closely with the Finance Director on year-end close activities ensuring an unqualified auditComplete ASTRO consolidated and ROI financial and functional allocation statementsReview and analysis of audited financials for accuracy prior to distribution to the Finance / Audit Committee for review and approval.Annual 990, 990T and VA 500 Tax Filing (ASTRO & ROI)Plan, manage, coordinate, and execute the annual tax filings of 990, 990T and VA 500 with the auditors ensuring all materials are accurate and completed on time.
Review and analysis of 990, 990T and VA500 IRS forms and filed by the IRS deadlineInvestmentsManage investment account setup and maintenance
Review monthly statements and record activity for all investments including realized and unrealized gain / (loss) for all investmentsOther DutiesReview and upload positive pay file for weekly check / ACH payments
Participate on ASTRO Finance / Audit Committee meetings and review meeting minutesReview quarterly lobbying reportPrepare annual CME ReportAssist in the development and implementation of new procedures and features to enhance the workflow of the departmentPrepare the Finance / Audit Committee meeting minutesSpecial Projects as requiredQualified candidates will have :
Education / Experience
Bachelor’s degree in Accounting, Finance or Business Administration required8 years of relevant experience.CPA preferredKnowledge, Skills, and Abilities
Must have strong knowledge of non-profit accounting and GAAPIn-depth knowledge of spreadsheet applications.Strong knowledge and experience using accounting and budget systems, Microsoft Business Central experience preferred.Detail oriented, self-motivated with strong leadership skills and the ability to work independently taking ownership of all work and actions.Expense with Association Management Software a plusStrong interpersonal skills with the ability to relate well to different people from varied backgrounds and different situations, e.g., internal staff, volunteers, physicians, and other external entities.Strong analytical skills and ability to analyze account transactions and perform detailed account reconciliations along with budget to actuals impactAbility to multi-task, work well under pressure and meet deadlines required.Strong organizational and planning skills with ability to develop realistic action plans based on time constraints and resource availability.Results oriented with ability to work at a fast pace, determine priorities, and meet critical deadlines.Decision-making and problem solving – ability to take action in solving problems while exhibiting judgment and a realistic understanding of issues.Working Conditions
General open-office environment, individual cubicles and assigned work spacesTravel required approximately 5-10% of the time.ASTRO offers a competitive salary and excellent benefits package which includes :
Flexible work arrangements including telework up to 3 days / weekAfter 1 year of employment, you are eligible for one month of “work from anywhere” per year; after 10 years, you are eligible for fully paid 1 month sabbatical leaveMedical, dental and vision insurance, majority company paid401K with immediate company contribution23 days of Paid Time Off annually13 Paid HolidaysStudent loan repayment assistance tuition reimbursementEmployer paid short and long term disability insurance and morePlease see our website www.astro.org for more information about ASTRO. To apply, submit cover letter, salary requirements and resume by clicking :
https : / / workforcenow.adp.com / mascsr / default / mdf / recruitment / recruitment.html?cid=f5688abd -7893-4349-9948-f60b3bdf7a5d& ccId=1201151451_8078 &type=MP&lang=en_US
ASTRO is committed to a diverse and inclusive workplace. ASTRO is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. To learn more about ASTRO’s many DEI initiatives, visit : https : / / www.astro.org / About -ASTRO / diversity-and-inclusion.
