What are the responsibilities and job description for the Part-time Facilities and Conference Center Assistant - Schaumburg, IL position at American Society of Anesthesiologists?
PART-TIME FACILITIES AND CONFERENCE CENTER ASSISTANT
SCHAUMBURG, IL
Feel good about your work—and your workplace.
The American Society of Anesthesiologists (ASA) team provides education, resources, and advocacy to help our members improve the experience and safety of patients in their care. You can be a part of this important work—join more than 160 change-makers, collaborators, and advocates as we continually work towards excellence.
We live our core values of collaboration, dedication, commitment, and improvement every day. And we know that diversity in the way we look, think, learn, and live makes everything ASA does better. Our policies, culture, and people strengthen this commitment every day. As a result, ASA has been named one of the Best and Brightest Companies to Work For in Chicago and the Nation® for the past eight years.
ASA offers flexible hybrid work arrangements, a "dress for your day" mindset, generous time off, plus professional development and educational benefits, so you can write your own story. What's more because ASA is a professional association—not a corporation—we value performance over profits.
Be part of a collaborative, caring community.
Position Summary:
This part-time position (up to 29 hours per week) assists the Facilities Manager in the efficient operation of the ASA mailroom and Schaumburg facility. Assists the ASA Conference Center Manager in set up and support for events held at the ASAHQ Conference Center. Distributes and collects incoming mail and packages and processes outgoing mail and packages in accordance with current policies and procedures. Assists in overall office operations and special projects, as directed.
Primary Position Responsibilities:
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· Oversee mailroom operations including sort and distribute incoming mail and collect and process outgoing mail in accordance with current policies and procedures. Operates postage and other related equipment, and ensure accuracy of charges, order supplies and process end of month reports. |
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· Receive, log and distribute incoming shipments and packages. Process/prepare outgoing shipments, packages and US mail requiring special shipping and handling requirements, including overnight couriers, UPS, certified and international mail. |
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· Order office and pantry supplies as needed. Stock supplies and maintain supply inventories and storage areas. |
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· Provide on-site meeting support and facility setup (as needed) for events scheduled in the ASAHQ Conference Center. This includes moving furniture and equipment and setting up, reconfiguring, and breaking down of the conference center rooms including the movable (air) walls. Greet outside conference center attendees and staffing ASAHQ reception desk during events. Work with on-site caterer and day porter as needed. |
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· Back up the Facilities Manager during absences, meetings, etc. Contact appropriate vendors for services and repairs as necessary. |
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· Perform light maintenance functions such as replacing light bulbs and batteries and making minor repairs through facility. Oversee the exterior grounds and parking lot by picking up trash, papers, sweeping as needed and weather permitting. |
Position Qualifications:
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· High school diploma or equivalent required. |
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· Minimum 1 year of facilities support preferred. Familiarity with the operation of a mail and copy center a plus. |
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· Ability to work effectively with varied individuals, including vendors, to facilitate the completion of events. |
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· Highly developed interpersonal skills and demonstrated high level of confidence and poise with high volume of public contact and member service orientation. |
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· Basic knowledge in Microsoft Office applications, Word, Excel, Outlook and other productivity focused tools. |
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· Ability to identify and resolve problems in a timely manner; gather and analyze information skillfully and maintain confidentiality. |
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· Ability to stay focused when work is interrupted on a frequent basis. |
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· Familiarity with audiovisual equipment and virtual meeting platforms (i.e. Zoom/Microsoft Teams) preferred. |
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· Able to operate standard office equipment (i.e. copiers, printers, faxes, etc.). |
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· Team spirit and flexibility are needed. |
ASA Compensation Philosophy:
Every three years ASA conducts a market analysis of its positions, ensuring the compensation is comparable with jobs of the same level, skills, and abilities. The consulting company, that specializes in medical association compensation, provides recommendations for position placement and salary range updates. Additionally, ASA reviews the organizations pay strategy, and overall pay equity. ASA is committed to equitable pay for all employees, and we strive to be transparent with our pay practices both internally and externally.
Position Compensation:
This position is a non-exempt/hourly position. The target hiring pay range for this position is: $24-$26 per hour depending on experience. This is a part-time position – it is not benefits eligible and is not eligible for a yearly bonus/incentive.
Salary : $24 - $26
