Job Description
Job Description
POSITION SUMMARY
Partners with the Executive Administrator and Board Liaison to ensure effective governance processes, provide strategic oversight of committee structure and management, and facilitate high-functioning board operations.
ESSENTIAL DUTIES and RESPONSIBILITIES
Committee and Governance Activities
- Render support for processing appointments, maintaining data, and responding to inquiries.
- Participate in Nominating Committee meetings and support execution of related tasks according to timeline and procedures.
- Deliver nominations process presentations during ASH committee meetings when requested.
- Handle requests for verification of Volunteer Code of Conduct attestation prior to committee proceedings.
- Encourage use of data collected through volunteer webpage and generate reports for staff.
- Maintain and update governance policies, ensuring they align with organizational standards and industry best practices; monitor compliance with applicable governance and nonprofit regulations.
- Regularly evaluate and enhance governance processes to streamline operations, reduce redundancies, and strengthen accountability.
- Serve as a governance advisor, providing recommendations to improve governance practices, committee structures, and board dynamics.
- Proactively identify and resolve governance issues, including conflicts of interest and other compliance challenges.
- Ensure accurate, secure, and accessible record-keeping for all governance documents.
- Compose correspondence as requested.
Board-related Activities
Shadow Executive Administrator and Board Liaison at ASH Executive Committee meetings; assist with preparations, minute-taking, and follow-up.Observe Executive Administrator and Board Liaison during ASH Officers’ calls; serve as show producer for Zoom; prepare agendas and reports when necessary; draft reports of decisions whenever possible.Manage board portal and email monthly posting notifications.Contribute to planning orientations for board members to cultivate engagement and participation.Facilitate annual two-part board evaluation and summarize results for presentation by fourth-year Councillors.Cross-Departmental Efforts
Assist department in absence of Executive Administrator and Board Liaison.Attend Executive Leadership Team and Senior Staff meetings with Executive Administrator and Board Liaison; take notes and help with follow-up when necessary.Aid with budget forecasting and account management.Help monitor and address department technology-related issues.Represent department in response to solicitation from other departments.QUALIFICATIONS, KNOWLEDGE, and SKILLS REQUIRED
Minimum of seven years of executive-level support (ideally C-suite) within a nonprofit or medical specialty association setting; bachelor’s degree strongly preferred.Organized and results / process-driven with capacity to effectively manage self (and others if necessary); strong time-management skills and comfort with competing priorities; flexible and adaptable to emerging responsibilities.Confident in responding to needs of volunteers and senior management and able to cultivate relationships within diverse population of leaders and staff.Outstanding communication, composition, and presentation skills; minute-taking experience strongly desired.Exceptional interpersonal skills, with demonstrated ability to influence and collaborate effectively across teams and with board members.Strong decision-making, problem-solving, and advisory capabilities with experience managing board operations and committee structures.Ability to anticipate governance needs and align committee and board functions with organizational goals.Meticulous with an elevated level of accuracy and commitment to compliance.Professional demeanor; dependable with excellent follow-through.Proficient in use of Microsoft 365 and Adobe as well as Zoom and Otter; extensive database experience including report generation and data manipulation for various uses; calendaring and supervisory experience a plus.Ability to maintain confidentiality and exercise good judgment; possess high ethical standards.Familiarity with budgeting and financial reporting.PHYSICAL REQUIREMENTS
Required periodic manual labor for project management (e.g., mobility for meeting support, etc.).May require work and occasional attendance at and / or support of ASH-sponsored meetings and events outside normal working hours (evenings and / or weekends).The American Society for Hematology (ASH) is dedicated to cultivating a workplace that prioritizes fairness, respect, and equal opportunity for all employees. We maintain a strict non-discrimination policy and are committed to treating each other with dignity, regardless of race, color, sex, religion, age, sexual orientation, gender identity or expression, national origin, disability, genetic information, pregnancy, veteran status, or any other characteristic that is protected by federal, state, or local laws. Our goal is to foster an inclusive environment where everyone can thrive, contribute, and achieve their full potential.
