What are the responsibilities and job description for the Accounts Payable Specialist position at American Sugar Refining?
Florida Crystals is a leading domestic sugar producer and North America's first fully integrated cane sugar company, guiding our sugar from farm to table. We are America's first and only producer of certified organic sugar, grown and harvested in the United States. Our renewable energy facility is the largest of its kind in North America and provides clean energy that powers our sugar operations, which helps us reduce our use of fossil fuels. Florida Crystals also sustainably farms rice, sweet corn and other vegetables in rotation with our sugarcane. Our rice mill is the only rice mill in Florida.
OVERVIEW
Reporting to the Accounts Payable Supervisor, the successful candidate will be responsible for receiving, processing, verifying and reconciling invoices according to department policies and deadlines. This includes processing and monitoring a high volume expenditures (approx. 125 invoices per day). The Accounts Payable Specialist will ensure that the needs of the company are consistently met; this includes completing all Accounts Payable functions timely and accurately.
DETAILED ROLES & RESPONSIBILITIES
- Perform all aspects of the Accounts Payable function by matching purchase orders to invoices and entering the invoices into SAP; identify errors or discrepancies and resolve before processing
- Manage invoice exceptions in Ariba and Invoice Scanning software programs.
- Reconcile monthly statements and related transactions to vendor accounts
- Follow-up internally and externally on invoices and credits and other related issues.
- Communicate with vendors by telephone, mail or email, resolving a variety of routine inquiries concerning account status, and communicating resolution of discrepancies to appropriate persons
- Communicate with internal customers for invoice approvals, PO price and quantity discrepancies, goods receipts, proof of delivery BOL's, service entry receipts, etc.
- Reconciliation of general ledger accounts to resolve discrepancies with accounts payable postings.
- Completes special projects as assigned
- Participates in group brainstorming sessions in an effort to identify gaps or areas of improvement within scope of position
- Performs other duties as assigned
WORK EXPERIENCES
- 1 - 3 years of experience in an accounts payable role.
- Experience with an integrated Procure-to-Pay ERP module; SAP strongly preferred.
- Ariba or other invoice management software experience preferred.
EDUCATION REQUIREMENTS
- Associate's degree in accounting, finance or a related field preferred.
- High School Diploma with 5 years accounts payable experience.
ESSENTIAL CAPABILITIES (KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL ATTRIBUTES)
- Technical Skills- Strong knowledge of the full Accounts Payable cycle in both a manual and electronic environment.
- Computer Proficiency- Proficiency in Microsoft Office suite (Word, Excel, Power Point, Outlook).
- Problem solving- Identifies and resolves problems in a timely manner, gathers and analyses information skilfully.
- Customer Focus- Making customers and their needs a primary focus of actions, developing and sustaining productive customer relationships.
- Adaptability- Adapts without difficulty to changes in the work environment. Manages competing demands and is able to deal with frequent change, delays or unexpected events.
- Ethics & Integrity- High degree of personal integrity in all business dealings.
- Execution- Attentive to detail and demonstrated ability to deliver on accountabilities in order to help the business and the team be successful.
- Teamwork/Collaboration- A great team player with a great attitude, good customer service orientation, and focused on delivering outstanding results to their clients and the business, overall.
- Organization- Strong organization skills, attention to detail and follow-through to resolve any outstanding issues.
- Communication- Excellent written and verbal communication skills; appropriately communicates at all levels of the organization
Location:
West Palm Beach
We are an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, gender, sexual orientation, genderidentity, age,nationalorigin, disability, veteranstatusorany other category protected under federal, state, or local law. All employment is decided on the basis of qualifications, merit, and business need.
Equal Opportunity Employer
Our Company is an equal opportunity employer. It is the policy and practice of this Employer to comply with all applicable fair employment practices and equal opportunity laws in every country where our employees work, and to provide employment opportunities, as well as administer all terms and conditions of employment, to all qualified persons on an equal basis. The Employer prohibits discrimination against any employee or applicant for employment based on race, color, religion, sex, national origin, ethnicity, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other category protected by law.
