What are the responsibilities and job description for the Nonprofit Administrative Support Associate position at American Syringomyelia and Chiari Alliance Project?
Job Title: Part Time Administrative Assistant (15-20/week)
Between 9-5 M-F (2 days in the physical office) – Schedule to be determined.
Company: American Syringomyelia and Chiari Alliance Project
Location: Longview Texas
Job Type: Part-Time
Job Summary: The nation’s oldest and most prominent Nonprofit dedicated to the support, education and research for the conditions of Chiari, Syringomyelia and their related disorders is seeking a detail-oriented and organized Part time Administrative Assistant to join our team. The ideal candidate will be responsible for managing various administrative tasks, ensuring smooth and efficient operations within the office. This role requires excellent communication skills, the ability to multitask, and a proactive approach to problem-solving.
Key Responsibilities:
Email Management:
Regularly check emails and respond or forward them as necessary to the appropriate parties.
Mailbox Monitoring:
Visit the local post office to check the mailbox and retrieve any mail. Respond as needed.
Check Recording:
Record checks into eTapestry, ensuring they are categorized with the appropriate codes for weekly deposits. Send thank you note for any donation received.
Digital Payments:
Record Electronic Funds Transfers (EFT) or digital payments and, when applicable, approve matching gift payments received via email.
Deposit Preparation:
Copy checks for weekly deposits. Take the weekly deposit to bank.
Tax Receipts:
Send tax receipts for donations of $250 and over. At the end of the year, send monthly donors a tax receipt for their contributions.
Correspondence Management:
Draft and send necessary correspondence, including thank you letters, tax receipts, and acknowledgment cards. Christmas/Holiday cards etc.
High-Value Donations:
Forward donations of $1,000 or more to Patrice for further processing.
Qualifications:
High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.
Proven experience as an Administrative Assistant or in a similar role.
Proficiency in MS Office (MS Excel and MS Word, in particular).
Familiarity with office management systems and procedures.
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem-solving skills.
Strong organizational skills with the ability to multitask.
Excellent written and verbal communication skills.
There will be additional unlisted tasks that may come up.
Job Type: Part-time
Pay: $15.00 - $18.00 per hour
Expected hours: 10 – 20 per week
Schedule:
- Monday to Friday
Ability to Commute:
- Longview, TX 75601 (Required)
Ability to Relocate:
- Longview, TX 75601: Relocate before starting work (Required)
Work Location: Hybrid remote in Longview, TX 75601
Salary : $15 - $18