What are the responsibilities and job description for the Administrator, DOT Compliance position at American Water?
Requisition ID: 107950
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About American Water
American Water (NYSE: AWK) is the largest regulated water and wastewater utility company in the United States. With a history dating back to 1886, We Keep Life Flowing® by providing safe, clean, reliable and affordable drinking water and wastewater services to more than 14 million people across 14 regulated jurisdictions and 18 military installations. American Water’s 6,500 talented professionals leverage their significant expertise and the company’s national size and scale to achieve excellent outcomes for the benefit of customers, employees, investors and other stakeholders.
American Water (NYSE: AWK) is the largest regulated water and wastewater utility company in the United States. With a history dating back to 1886, We Keep Life Flowing® by providing safe, clean, reliable and affordable drinking water and wastewater services to more than 14 million people across 14 regulated jurisdictions and 18 military installations. American Water’s 6,500 talented professionals leverage their significant expertise and the company’s national size and scale to achieve excellent outcomes for the benefit of customers, employees, investors and other stakeholders.
As one of the fastest growing utilities in the U.S., American Water expects to invest $40 to $42 billion in infrastructure repairs and replacement, system resiliency and regulated acquisitions over the next 10 years. The company has a long-standing history of executing its core operations, aligned with sustainable best practices, through its commitments to safety, affordability, customer service, protecting the environment, an inclusive workforce and strengthening communities.
American Water has been recognized on the 2023 Bloomberg Gender-Equality Index for the fifth consecutive year, ranked 18th on Barron’s 100 Most Sustainable U.S. Companies 2023 List, earned the U.S. Department of Homeland Security SAFETY Act designation and U.S. Environmental Protection Agency’s WaterSense® Excellence Award, among additional state, local and national recognitions.
For more information, visit amwater.com and join American Water on LinkedIn, Facebook, Twitter and Instagram.
Primary Role
The Admin, DOT Compliance is responsible for ensuring compliance with the Department of Transportation (DOT) and Federal Motor Carrier Safety Administration (FMCSA) regulations for their region. This role requires collecting, updating, and monitoring all driver qualification documentation for all regulated drivers, conducting audits, recordkeeping, and providing training to ensure safety and compliance.
Key Accountabilities
- Ensure compliance with DOT and FMCSA regulations, including driver qualification documentation, motor vehicle reports, and drug and alcohol testing
- Maintain and update driver qualification files, including medical cards, CDL, annual driving records, and other required documents within appropriate database and in compliance with DOT regulations. Monitor drivers’ license status through DISA 360 and Samba Safety Continuous MVR Monitoring Program and pool is maintained correctly
- Notify drivers of upcoming document expirations, obtain renewed documents, and upload them appropriate database.
- Coordinate DOT Road tests or utilize approved driver training vendor, as applicable
- Coordinate with local operations to schedule drug screens for new hires, random testing, reasonable suspicion, return to duty, follow-up and post-accident testing
- Maintain DOT drug and alcohol database by ensuring testing is performed as required and pool is maintained correctly
- Manage all aspects of the FMCSA Clearinghouse, ensuring all tasks are completed, and records are entered accurately and promptly
- Maintain and update MCS-150 biennially, and UCR annually (Interstate only), as applicable
- Monitor all compliance and non-compliance issues to develop compliance improvement plans, ensuring systematic resolution mechanisms are established in a timely manner
- Provide support in company mock CSA/DOT compliance audits to maintain audit readiness. Conduct audits of all DOT and safety documents for accuracy and completeness, follow up with stakeholders to ensure completion
- Assist in developing and coordinating effective DOT compliance training for our stakeholders, as needed
- Monitor DVIR compliance and provide routine reporting as required
Knowledge/Skills
- Knowledge of DOT and FMCSA regulations and compliance requirements.
- Proficiency in maintaining accurate and up-to-date records of compliance-related activities, such as driver logs, vehicle inspections, and training sessions
- Knowledge of drug and alcohol testing requirements and procedures for commercial drivers
- Effective quantitative and analytical skills; attention to detail.
- Effective verbal and written communications skills (e.g., report writing, listening, and presentation).
- Strong interpersonal skills (e.g., tact/diplomacy, persuasion, team building, cooperation, leadership, ability to motivate others.
- Ability to handle confidential information and work under pressure.
- Proficiency in compliance management software and MS Office.
Experience/Education
- Bachelor's degree in business administration, transportation management, or a related discipline. Relevant work experience in lieu of bachelor’s degree may be considered.
- With a bachelor’s degree 6 years of experience, without a bachelor’s degree 10 years of experience in a compliance-related role, preferably within the transportation or logistics industry
- Proven track record of conducting audits, managing compliance programs, and handling regulatory reporting
- Experience working in a matrixed organization is a plus
Travel Requirements
- Up to 10%, as required
Certifications & Licenses
- Valid Driver’s License
Work Environment
- Standard indoor office environment
Competencies
Champions safety
Collaborates
Cultivates innovation
Customer obsessed
Drives Results
Nimble learning
Join American Water...We Keep Life Flowing™
American Water is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based on his or her age, race, color, pregnancy, gender, gender identity, sexual orientation, national origin, religion, marital status, citizenship, or because they are an individual with a disability, protected veteran or other status protected by federal, state, and local laws.
