Production Coordinator

Company Summary

Managed through the Riverbend Industries portfolio, American Wheatley is a leading manufacturer of ASME stock and custom hydronic and pressure tanks. American Wheatley is also a distributor of related valves and other components used across a wide array of industrial applications. American Wheatley leverages more than forty years of experience, a robust assortment of specialty HVAC hydronic systems and technology, and a commitment to speedy, quality work to ensure clients receive the right product for their jobs.

Riverbend Industries (RBI) is a private family-owned portfolio holding company headquartered in Chicago, Illinois. The portfolio is primarily comprised of several small, independently operated, previously family-run businesses in the light manufacturing and distribution sectors. The portfolio is a long-term holder of its investments/assets and plans to grow both organically and through acquisitions into the foreseeable future.

Summary

The Production Coordinator ensures schedules, resources, and logistics run smoothly from pre-production through final delivery. This individual will act as the central communication hub between departments, managing timelines, tracking progress, and resolving issues to keep production on track.

This role will touch all facets of production planning to include reviewing and distributing production orders and shipment schedules, tracking and reporting on the progress of work orders and their completion dates, and generating reports on progress of work, inventory levels, costs, and production problems to optimize production and shipping operations.

Primary Responsibilities

• Lead by example with a Safety First mindset in every task
• Create and manage production schedules for shop operations, ensuring timely product delivery
• Working with the Sales team, review production orders to fully understand deadlines and production schedule
• Manage visual presentation of production schedule to drive situational awareness of order status across departments
• Prepare job packets to release to production team
• Distribute job files to facilitate drafting of shop drawings
• Work closely with shop teams to allocate resources and materials efficiently
• Monitor production processes, adjusting to stay on track and reduce downtime
• Maintain inventory records, balancing material availability and stock levels
• Keep internal teams and management updated on production status, delays, or issues
• Collaborate with departments to ensure that adequate amounts of production materials, various tools, and other items are available
• Lead overall office administration to include assorted recordkeeping, receipt and distribution of mail and other non-material deliveries, coordinating meetings and office events
• Promote interdepartmental knowledge-sharing to support the achievement of production, quality, and on-time delivery goals
• Additional duties as assigned

Education, Experience & Qualifications

Required

• High school diploma or equivalent
• Proven experience in production coordination/similar role
• Proficient in production planning software (ERP, MRP, or similar tools)

Preferred

• Bachelor’s degree in Supply Chain Management, Manufacturing, Business, or related field is preferred
• 3-5 years of experience in similar role
• 3-5 years of experience supporting fabrication scheduling and production processes
• Experience with NetSuite ERP

Skills & Characteristics

• Understanding of clerical procedures and systems such as recordkeeping and filing
• Experienced in inputting, managing, and extracting data from an ERP system and other technical applications
• Strong analytical skills with a focus on efficiency and execution
• Strong organizational and multitasking abilities, with great attention to detail
• Able to work in a fast-paced environment and handle shifting priorities
• Excellent communication skills for collaborating with teams and addressing issues
• Self-motivated and a positive attitude
• Proficient in Microsoft Office applications

Physical Requirements

The following physical activities are essential for performing the core responsibilities of this position. Reasonable accommodations will be made for individuals with disabilities as per the ADA.

• Lifting/Carrying: Ability to lift and carry items up to 10 pounds on a regular basis.
• Bending/Stooping: Ability to bend, stoop, kneel, crouch, or reach to perform tasks (e.g., retrieving items, accessing low areas).
• Reaching: Ability to reach overhead or extend arms forward to perform job-related tasks.
• Manual Dexterity: Ability to use hands for fine motor tasks (e.g., typing, handling tools, or operating machinery).
• Vision: Ability to see clearly (with or without correction) to perform job tasks (e.g., reading documents, observing equipment, etc.).
• Hearing: Ability to hear (with or without hearing aids) to effectively communicate with others and understand verbal instructions or safety alerts.
• Communication: Ability to communicate effectively both verbally and in writing, as this position may require interacting with colleagues, clients, and supervisors.
• Sitting: Ability to sit for extended periods as required for certain job tasks (e.g., working at a desk, computer, or driving).

Additional Notes:

• Reasonable accommodations: The employer will provide reasonable accommodations for qualified individuals with disabilities, to enable them to perform essential job functions, unless doing so would create an undue hardship.