What are the responsibilities and job description for the Administrative Assistance for Fleet Department position at Americas Auto Auction Birmingham?
America’s Auto Auction (AAA) is a full-service used-vehicle auction services provider that facilitates the wholesale remarketing of used vehicles for (Business to Business) B2B customers, delivering a critical liquidity function to enable the used car sales ecosystem. Based in Carmel, IN, AAA facilitates the selling and buying of used vehicles at physical auction sites across 19 states as well as on digital platforms. The Company’s daily mission is simple and straightforward: to provide high quality service and operational execution for dealers and institutional customers.
America's Auto Auction – Birmingham is looking for a Fleet Lease Inside Coordinator. This role sets up Lease/Bank and Damaged and Disabled Sale on a weekly basis. The Fleet Lease Inside Coordinator exhibits superior customer service at all times.
What You Will Do:
- Assist with the coordination and execution of sale day activities.
- Input vital vehicle info into the System and database.
- Establish, update, verify, and maintain vehicle and pricing files.
- Team up with our title department to ensure that titles and other must-have documents are in hand for each vehicle .
- Use your eagle eye for details to manage vehicle inventory reports, investigate errors, and verify sale eligibility.
- Partner with departments to prepare and notify customers of the sale run process.
- Follow up on sale vehicle prep, reconcile bills, and contact appropriate partners for missing info.
- Communicate with our accounting team to balance sales and perform post-sale invoicing as needed.
- Provide administrative/clerical support, and assist with special projects, admin support, and graphics requests.
Here’s a taste of the benefits we offer:
- Medical
- Dental
- Vision
- FSA
- 401K
- Short Term Disability
- Long Term Disability
- Life Insurance
- Accidental Death and Dismemberment
- Accident Insurance
- Critical Illness
- Hospital Indemnity
- Employee Assistance (EAP)
- Paid Holidays
- Paid time off
Qualifications:
- Education: High School Diploma or equivalent
- Skills: Should be highly organized, self motivated and self disciplined. Highly goal and customer service orientated. Computer proficient. Must be able to read, write and speak English fluently.
- Must be at least 18 years of age
- Must possess a valid driver’s license. Strong written and verbal communication skills.
- Organized self-starter, highly motivated to achieve
- Environment: The environment of the Fleet Lease Staff involves working outside of the office. Those working in this position are subject to temperature changes, all types of weather conditions, elevated noise levels and at times fumes and odors associated with vehicle exhaust at times
America’s Auction is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
