Senior Administrative Assistant

Ameriprise Financial is hiring a Senior Administrative Assistant to join our team! This role will be a key player in supporting teams across our Internal Communications department. This includes first line support to Vice Presidents for scheduling meetings, preparing meeting materials, travel arrangements, expense reporting, and other ad hoc requests. The Senior Administrative Assistant will partner closely with the Department Coordinator to provide second line support and back up to ensure coverage during business hours. Other duties may include educating the department on technology updates, project/program logistics, and responding to various other ad hoc requests.

Key Responsibilities

• Independently manage leader(s) calendars and meeting prioritization.  Schedule meetings by interacting with internal/external partners to coordinate calendars, travel and meeting materials as necessary.  
• Prepare expense reports, invoices, and other miscellaneous reports. 
• Coordinate/administer department programs: onboarding, supply requisitions, and deadline tracking/follow-up. 
• Educate department on technology updates (conferencing capabilities, upgrades, etc), respond to ad hoc requests (filing, copying, etc.) and provide project/program support representing the team (researching issues or questions about policies or practices, coordinate a conference, etc.).  
• Provide new hire training and/or mentoring to administrative staff within department or business unit.  May back-up other administrative assistants.

Required Qualifications

• High School Diploma or GED
• 3-5 years of relevant experience required.
• Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc.).
• Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people.
• Ability to anticipate needs and use independent judgement given limited availability of leader.
• Ability to exercise discretion due to accessing and handling sensitive information.

Preferred Qualifications

• Associate (2-year) degree or Bachelors (4-year) degree preferred

About Our Company
We’re a diversified financial services leader with more than $1 trillion in assets under management and administration as of 2022. Our team of 20,000 people in more than 20 countries, advise and manage assets and income of more than 2 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses - Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world.

The estimated hourly rate for this role is $25.67 - $34.61 / hour. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.Full timeNon-ExemptBusiness Support & OperationsCACOM CorpComm & CommunityRelations

Salary : $26 - $35