What are the responsibilities and job description for the Escrow Officer I,II, or, III position at AmeriTitle, LLC?
JOB OVERVIEW: Under limited supervision, the Escrow Officer 2 is responsible for managing the escrow process for moderately complex real estate transactions from beginning to end, ensuring accuracy, compliance and customer satisfaction.
Key Responsibilities
Oversees the escrow process from start to finish for residential, commercial and/or national transactions, including opening, processing, and closing escrow accounts in accordance with established policies and procedures.
Prepares documents, closing statements and escrow instructions, presents to buyers and sellers at closing and coordinates timing of closing, recording, disbursement of funds and issuance of title insurance policy.
Communicates accurately, timely, and effectively with all parties involved in the transaction.
Safeguards and manages the disbursement of escrow funds, ensuring all financial transactions are accurately recorded and funds are properly distributed at closing.
Ensures compliance with all terms and conditions of the purchase and sale agreement.
Addresses and resolves any issues or discrepancies that arise during the escrow process, maintaining a proactive and solution-oriented approach.
Markets, establishes and maintains business relationships with potential and existing clients
through professional, social, civic and community groups that promote the services and
goodwill of the company.
Performs notary duties following the National Notary Association guidelines.
Provides educational support to clients as requested.
Advises junior Escrow Officers on less complicated transactions.
May provide performance feedback on Escrow Assistants and junior Escrow Officers as requested.
May provide training and oversee activities of Escrow Assistants, including task assignment, to ensure all business operating practices are executed in a timely manner.
Performs other duties as assigned.
Minimum Qualifications
Education:
High school diploma or equivalent required.
Experience:
2-3 years progressive experience in an escrow, title or real estate environment. At least 2 years’ of experience as an Escrow Assistant and/or Escrow Officer.
Skills:
- Thorough knowledge of residential real estate escrows and title insurance.
- Excellent organizational skills
- Attention to detail & strong problem-solving skills.
- Ability to multi-task and prioritize tasks.
- Excellent communication and customer service
- Proficient in MS Office (Word, Excel, PPT, Teams) and title/escrow software & systems.
- Ability to read, write, and verbally communicate information relevant to job requirements.
LICENSE/CERTIFICATION:
- Valid Notary Commission.
- Valid state driver’s license.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
WORKING CONDITIONS
PHYSICAL ACTIVITIES
Never
(0%)
Seldom (5%-30%)
Occasional (30%-70%)
Constant (<70%)
Ascending or descending ladders, stairs, scaffolding, ramps, poles, etc.
Moving self in different positions to accomplish tasks in various environments, including tight and confined spaces.
Remaining in a stationary position, often standing or sitting for prolonged periods.
Moving about to accomplish tasks or moving from one worksite to another
Adjusting or moving objects up to 20lbs in all directions.
Communicating with others to exchange information.
Repeating motions that may include the wrists, hands and/or fingers.
Operating machinery and/or power tools.
Operating motor vehicles or heavy equipment.
Assessing the accuracy, neatness and thoroughness of the work assigned.
ENVIRONMENTAL CONDITIONS
Never
(0%)
Seldom
(5%-30%)
Occasional (30%-70%)
Constant (<70%)
Low temperatures.
High temperatures.
Outdoor elements such as precipitation and wind.
Noisy environments.
Hazardous conditions.
Poor ventilation.
PHYSICAL CONDITIONS
Never
(0%)
Seldom (5%-30%)
Occasional (30%-70%)
Constant (<70%)
Sedentary work that primarily involves sitting/standing.
Light work that includes moving objects up to 20lbs.
Medium work that includes moving objects up to 50lbs.
Heavy work that includes moving objects up to 100lbs or more.
