What are the responsibilities and job description for the Title Officer position at AMERITITLE LLC?
JOB OVERVIEW: Under minimal supervision, the Title Officer 3 is responsible for overseeing complex title examinations, resolving intricate title issues, and ensuring the highest standards of accuracy and compliance in title documentation.
Key Responsibilities
Analyses and interprets title plant records, including deeds, mortgages, liens, easements, & judgments.
Examines all classes of title searches including the most difficult title orders which may include commercial, leaseholds, easements, energy projects, mining claims, default and REO’s, and other highly involved property interests.
Reconciles title problems and accepts responsibility for loss claim investigation. Demonstrates high level of expertise in handling complex endorsement requests.
Properly prices commitments, endorsements, policies, and guarantees using appropriate schedule of fees.
Analyses and interprets complex legal documents, including estate documents, contracts, trusts, corporate documents
Analyses, inerprets and navigates all back plant archives for counties in our footprint
Reads, analyzes and plots all types of complex legal descriptions, including lot/block, sectional and metes and bounds.
Prepares uploads and records documents with the county clerk, as needed.
Resolves intricate title issues and discrepancies to ensure clear and marketable titles, working closely with attorneys and underwriters as needed.
Ensures all title documentation complies with legal standards and company policies.
Serves as a primary point of contact for high-value customers, real estate professionals, lenders, and other stakeholders.
Provides expert advice and guidance on complex title issues and transactions. Advises junior Title Officers on less complicated transactions.
Markets, establishes and maintains business relationships with potential and existing customers
through professional, social, civic and community groups that promote the services and
goodwill of the company.
Mentors and supports junior Title Officers and Assistants, providing training and guidance to enhance their professional development. Provides performance feedback on Title Assistants and junior Title Officers as requested.
Oversees activities of Title Assistants, including task assignment, to ensure all business operating practices are executed in a timely manner.
Performs other duties as assigned.
Minimum Qualifications
Education:
High school diploma or equivalent required.
Experience:
4 years progressive experience in an escrow, title or real estate environment. At least 3 years’ of experience as an Title Assistant and/or Title Officer.
Skills:
- Thorough knowledge of title plant resources, tax and assessment records, property inspections and title insurance rate manual.
- Attention to detail & strong problem-solving skills.
- Ability to multi-task and prioritize tasks.
- Excellent communication and customer service
- Proficient in MS Office (Word, Excel, PPT, Teams) and title/escrow software & systems.
- Ability to read, write, and verbally communicate information relevant to job requirements.
- Ability to train junior/entry level staff.
LICENSE/CERTIFICATION:
NA
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
WORKING CONDITIONS
PHYSICAL ACTIVITIES
Never
(0%)
Seldom (5%-30%)
Occasional (30%-70%)
Constant (<70%)
Ascending or descending ladders, stairs, scaffolding, ramps, poles, etc.
Moving self in different positions to accomplish tasks in various environments, including tight and confined spaces.
Remaining in a stationary position, often standing or sitting for prolonged periods.
Moving about to accomplish tasks or moving from one worksite to another
Adjusting or moving objects up to 20lbs in all directions.
Communicating with others to exchange information.
Repeating motions that may include the wrists, hands and/or fingers.
Operating machinery and/or power tools.
Operating motor vehicles or heavy equipment.
Assessing the accuracy, neatness and thoroughness of the work assigned.
ENVIRONMENTAL CONDITIONS
Never
(0%)
Seldom
(5%-30%)
Occasional (30%-70%)
Constant (<70%)
Low temperatures.
High temperatures.
Outdoor elements such as precipitation and wind.
Noisy environments.
Hazardous conditions.
Poor ventilation.
PHYSICAL CONDITIONS
Never
(0%)
Seldom (5%-30%)
Occasional (30%-70%)
Constant (<70%)
Sedentary work that primarily involves sitting/standing.
Light work that includes moving objects up to 20lbs.
Medium work that includes moving objects up to 50lbs.
Heavy work that includes moving objects up to 100lbs or more.
